Timesheet software is a basic, no-frills route to more effective time tracking, invoicing, and project management. But which of our top 7 providers in the UK is right for your business?
|Best for:||Paid plans from:||Free plan?||Free trial?|
|Avaza||Simplicity||£7.50 per month||✔||14 days|
|BeeBole||Integration||£5.50 per user, per month||X||30 days|
|Hubstaff||Architecture||£5 per user, per month||✔||14 days|
|Scoro||Agencies||£19 per user, per month||X||14 days|
|TSheets||Accounting||£6 per user, per month + £16 per month||X||30 days|
|Clockify||Affordability||£7.50 per month||✔||7 days|
|TimeKeeper||Construction||£3 per user, per month||X||14 days|
Tired of using spreadsheets to create staff rotas? Sick of the same headaches when it comes to reconciling invoices, and managing holidays and absences? Fed up with your payroll, HR, and time tracking systems not talking to each other, and feeling like you’re up to your eyeballs in admin?
You need to hear about timesheet software.
Also known as time tracking software – but not to be confused with time and attendance software (more on that in the FAQs) – timesheet software is a nifty solution for staying on top of hours worked, expense incurred, projects underway, and invoices yet to be billed.
But which timesheet software provider is the best fit for your business’s industry, budget, and unique requirements? We’ve pulled together our list of the 7 best timesheet software solutions in the UK to find out. Read on to explore.
Short on time? Don’t fret. Simply take 30 seconds to furnish us with some details about your business’s specific time tracking requirements. Once you’re done, we’ll match you with leading timesheet software providers (and complete time and attendance system suppliers, too!), who’ll be in touch with tailored quotes.
Hit one of the buttons below to start our quick, free, quote-finding questionnaire.
Otherwise, here’s our top timesheet software pick – Avaza.
Best simple timesheet software solution
Most suitable for small businesses
With a smooth, straightforward user experience (UX) fully powered by drag-and-drop functionality, Avaza is timesheet software at its most superbly simple. You can use its in-built timer from your phone or computer for easier hours tracking, as well as bulk import old timesheets, so everything’s in one place.
Avaza’s analytics features are also excellent. We particularly love its staff utilisation report, which allows you to drill down into the projects your business is spending the most time on, and better allocate resources to the most pressing work.
If you’ll be the only one at your business generating timesheets and recording expenses, Avaza’s free plan should do nicely.
You’ll also get basic QuickBooks and Xero integration (for all you accountants out there), plus top-notch email and chat support. However, Avaza’s free plan limits you to just 100MB of storage, as well as imposing restrictions on the amount of customers, projects, and invoices you can handle per month.
For unlimited contacts, customers, and collaborators, it’s definitely worth upgrading to Avaza’s ‘Startup’ plan (£7.50 per month), while its ‘Basic’ version (£15 per month) nets you 20GB of data storage – not to mention 100 invoices per month, too.
|£0 per month||$9.95 (£7.50) per month||$19.95 (£15) per month||$39.95 (£30) per month|
For slightly larger teams, Avaza’s ‘Business’ package (£30 per month) scores you advanced integrations with accounting and payroll software, as well as premium customer support and unlimited…well, everything!
Adding more users will cost you anywhere from $2 (£1.50) to £7 (£5.20), depending on what you’ll need their permissions to be.
- Simple, flat-rate monthly pricing
- Comes with an almost non-existent learning curve
- The software is easy to use, and just as easy on your wallet...
- ...although its pricing plans get steep, quickly!
- Avaza’s cheaper plans place stringent limits on data storage, as well as the amount of invoices you can send per month
Best for Google and payroll software integration
Most suitable for businesses that rely on Google or Microsoft Office
Time tracking doesn’t exist in isolation from the rest of your business’ processes. In fact, timesheet software works best when it works with its payroll, HR, and EPR (Enterprise Resource Planning) counterparts – and BeeBole knows it.
With BeeBole’s API (Application Programming Interface) setup, your time tracking tool will work in tandem with your existing G Suite and Microsoft Office programs – not to mention a range of other tools your business uses every day. Throw in a fully customisable dashboard, stellar business intelligence capabilities, and an affordable price point, and it’s easy to see why BeeBole is generating such a buzz!
There’s no complicated range of pricing tiers to navigate here – you’ll pay just €5.99 (£5.50) per user, per month. This unlocks all of BeeBole’s features, including its range of integrations with other business productivity software.
- Generous 30-day free trial available
- No setup or cancellation fees
- One-to-one customer support comes included
- It’s not the most scalable of timesheet software solutions
Best for architects
Most suitable for specialised industries
If you work in a specialised industry, your time tracking needs are naturally going to differ. Enter Hubstaff, and its industry-specific timesheet software options for – among others – nonprofits, healthcare, construction, and ecommerce.
We most love Hubstaff’s architect-oriented offering, though. With geofencing technology, you can track employee hours based on when they arrive or leave a jobsite, while daily timesheet reports (all automated, of course) keep you in the loop. You’ll also benefit from automatic invoice generation, and slick payroll integration. Hub, Hub, and away!
Free plan? Check. Do we recommend it? Nope.
Hubstaff’s free plan offers very basic time tracking capabilities, but none come close to what you’ll need at your architecture firm, or in any other specialised industry.
That’s why we’d recommend skipping both the free plan and the ‘Basic’ package, and plumping at least for Hubstaff’s ‘Premium’ plan ($10/£7.50 per user, per month). It allows you to automatically pay staff for time worked, and enables unlimited integrations.
|£0 per month||$7 (£5) per user, per month||$10 (£7.50) per user, per month||$20 (£15) per user, per month|
Hubstaff’s ‘Premium’ plan also scores you a host of key timesheet software features – namely, GPS tracking, invoices, payroll, 24-hour support, expenses, and project budget planning. It even supports vehicle tracking!
At $20 (£15) per user, per month, ‘Enterprise’ is Hubstaff’s most expensive offering. If you’re in the market for VIP support and ‘concierge’ account setup – not to mention the tech stuff, like higher limits on public API – then it’s worth the extra outlay. If you need a more simple timesheet solution, stick with ‘Premium’ – or head back up to Avaza.
- Hubstaff’s ‘Premium’ plan is still super affordable, and impressively feature-rich
- 24-hour support included
- Unlimited integrations
- The free plan’s not worth your time (unless you’re on a shoestring, that is!)
- And, to be honest, neither is the ‘Basic’ plan. Skip!
Best agency timesheet software
Most suitable for creatives
Creative teams need a creative platform. And – when it comes to time, profitability, and cost tracking, at least – there aren’t many that are as fun to use as Scoro. Its colourful, visually stimulating ‘Kanban-style’ interface is reminiscent of the highly-praised monday.com. And that’s fitting – Scoro is as much a project management tool as it is timesheet software, with project planning and task tracking features included as standard. With shared calendars, timesheets, and to do lists driving productivity, Scoro helps you add a touch of the organised ‘left’ brain to your ‘right-brained’ creative team!
The only catch? Vis a vis most of the other best timesheet software providers we’ve listed here, Scoro is expensive.
There’s no free plan, either, so you can expect to budget at least £19 per user, per month for Scoro’s ‘Essential’ package. It includes a grid-like view for managing your timesheets, as well as resource planning and project management capabilities – basically, everything most small creative agencies will require from a timesheet solution.
|Essential||Work Hub||Sales Hub||Ultimate|
|£19 per user, per month||£28 to £37 per user, per month||£28 to £37 per user, per month||On request|
The ‘Work Hub’ kit (£28 per user, per month for the ‘Standard’ version; £37 per user, per month for ‘Pro’) adds quote planning, as well as project timelines and templates – though not too much more in the way of actual timesheet software functionality. We’d pass a similar assessment on the ‘Sales Hub’, which as you can imagine is tailored to the sales, rather than time tracking side of things.
We’d only recommend the ‘Ultimate’ plan (which has bespoke pricing) for large creative agencies looking for a more comprehensive time tracking solution.
- Scoro's intuitive, Kanban-style interface is pleasant to use, and makes project and time tracking a breeze
- Highly rated online
- Also caters to government agencies and nonprofits, plus the legal and financial services industries
- It’s expensive…
- ...and there’s no free plan, either!
You're almost halfway through our list of the top 7 timesheet software solutions. Time to start comparing quotes?
Simply hit one of the buttons below to start our quick questionnaire. It takes just 30 seconds to do, and by telling us more about your business’ specific requirements, we can help ensure that you receive the best, most personalized rates on the best timesheet software in the UK.
Best timesheet software for accountants
Most suitable for accounting firms
Having a head for numbers doesn’t always equate to a passion for planning – so let TSheets take care the timesheets, so you can get back to balancing the books. Owned by leading accounting software provider QuickBooks, TSheets is tailor-made for professional number crunchers. Integrations with Sage, Gusto, and (of course) QuickBooks – plus a range of other accounting tools – make TSheets an industry must-have. With time tracking, billing, and job costing functionality all underpinned by real-time reporting, TSheets adds plenty of value – without adding to your to-do pile!
There’s no free plan here, either, although you can try TSheets free for 30 days.
Plus, the monthly per user fee – which starts from just £6 – is plenty affordable. However, that comes with an additional base fee, which begins at £16 for those on TSheets’ ‘Premium’ plan.
|£6 per user, per month + £16 per month base fee||£8 per user, per month + £30 per month base fee|
The ‘Premium’ plan (£6 per user, per month, plus a £16 per month base fee) buys you a GPS-equipped mobile app – for tracking time in the field – plus all the real-time reporting, invoicing, and payroll support you’d expect from a top timesheet software provider.
However – and this absolutely sets TSheets apart – the ‘Premium’ package also includes a time clock ‘kiosk’. Essentially, this is a setup that acts as a kind of basic time and attendance system, using facial recognition technology to identify your staff, and automatically check them in for work. Oh, and did we mention that live, unlimited customer support is included?
The ‘Elite’ plan (£8 per user, per month, plus a £30 per month base fee) adds timesheet signatures and geofencing. You’ll also score more advanced reporting – such as being able to compare project estimates with actual figures – and an enhanced activity feed.
- Boasts a reassuring array of five-star reviews online
- Unlimited, in-house customer support is included with all plans
- Facial recognition identification comes with TSheets’ cheapest plan
- Small businesses may find the rather expensive ‘base fee’ a tough one to stomach
Best free timesheet software solution
Most suitable for businesses on a tight budget
Clever, cloud-based, and completely complimentary, Clockify quite rightly earns its place as one of the best timesheet software solutions in the UK. Sure, the look and feel of the interface doesn’t exactly break new ground, but you can still rely on the software’s time tracking and payroll calculation capabilities. Clockify’s customer support is strong, too – a wealth of positive reviews online attest to that – while email and chat assistance are included free of charge.
Clockify’s alluring tagline promises “unlimited users, free forever”. We’d add that it’s not just unlimited users the free plan bags you, but unlimited tracking, projects, and reports, too. Talk about getting something for nothing!
Those who want a little something more, though, should at least shell out for Clockify’s ‘Plus’ plan ($9/£7.50 per month).
As well as adding security permissions – such as the ability to lock timesheets to prevent further edits, and make records viewable to admins only – this package enables you to create reports that are branded with your company’s own logo and colours.
|£0||$9.99 (£7.50) per month||$29.99 (£22.50) per month||$9.99 (£7.50) per user, per month|
‘Premium’ ($29.99/£22.50 per month) buys you an extra handful of features, including project templates, and the ability to fill in timesheets for others. However, we don’t feel it does enough to warrant triple the cost of the perfectly adept ‘Plus’ plan.
Clockify’s ‘Enterprise’ package ($9.99/£7.50 per user, per month), meanwhile, does plenty. Aside from phone support, you’ll get the ability to import timesheets via a file, as well as scheduled reports and increased user permissions.
- Attractive, flat-rate pricing plans
- Email and chat support come with all plans – even the free one!
- You’ll get two months free when you select annual billing
- Invoicing is only available with Clockify’s ‘Enterprise’ package
Best construction timesheet software
Most suitable for tracking hours on construction projects
Bricklayers coming, scaffolders going… construction sites are always a hive of activity. It’s great – but if you’re not careful, all that hustle and bustle can make it difficult to ensure accurate payroll data come the end of the month. But that’s what TimeKeeper is for – keeping track of everyone clocking in and out of your site, managing employee time off, and automating lateness and absence management. This, of course, can all be done in real time, from a web portal available 24/7.
TimeKeeper costs just £3 (excl. VAT) per employee, per month. There’s no base fee, either, or any hidden charges lurking below the surface – making it ideal for small businesses with more moderate budgets.
You’ll also get a 14-day trial to explore TimeKeeper’s best features, free. And, since you won’t have to supply any credit card details when you sign up, there’s no chance of ‘automatically’ rolling into a paid deal – meaning no nasty surprises.
There’s plenty to love for larger teams, too. If you have over 50 staff, you’ll get a 10% discount on the fee for your 51st employee and beyond – meaning you’ll pay just £2.70 per worker, per month. TimeKeeper… a keeper, indeed!
- Compatible with Mac OS
- Offers integrations with accounting software providers such as MoneySoft, BrightPay, and Sage
- Highly affordable, with volume discounts available for bigger companies
- Its interface doesn’t offer the best UX, and isn’t the most visually-aesthetic timesheet software we’ve come across
You don’t need to be designing – or building – a house to benefit from timesheet software.
Because it’s not just architects and construction professionals that can benefit from this savvy solution – it’s agencies, accountants, consultants, landscapers, manufacturers, software developers… basically, anyone that wants to benefit from smoother project planning, accurate payroll, and more efficient time tracking.
If this sounds like you, we have just the thing – our free quote-finding questionnaire. It lets you cut through the fluff, and cut out the stress of trawling the web for quotes. So let’s cut straight to the chase.
Simply provide us with some information about your business’ unique time tracking requirements. We’ll ask:
- Whether you currently use some kind of timesheet software already
- What industry you’re in
- The amount of employees you’d like to track
- When you’d need your software installed by
When you’re done, our algorithm will match you with the timesheet software providers that match your business’ requirements. All you have to do then is keep an eye on your phone, because there’ll be quotes incoming. And not just any old quotes, either – only ones that are tailored to the specific time tracking needs of your business.
Sound good? Get started with the first question below.
What is timesheet software?
Timesheet software (perhaps better known as time tracking software) is a tool that allows you to view and manage the amount of time you or your employees spend at work, or on specific tasks or projects.For small businesses and solopreneurs, timesheet software helps with generating and reconciling invoices.
For larger companies, the software’s key benefit lies in its integration with your existing payroll and HR systems – ensuring employee wages, absences, and holidays all match up with the hours they actually worked come the end of the pay period.
What are the benefits of timesheet software?
Despite the name, timesheet software’s benefits go way beyond time tracking. Most timesheet software providers offer myriad ancillary benefits, including:
- Job budgeting, scheduling, and costing
- Invoices and billing functionality
- Geofencing and basic employee clocking in
- Project management
- Limited business intelligence and real-time reporting capabilities
While timesheet software is an excellent investment, its price point and more limited range of features make it naturally more suited to smaller businesses.
For a more complete workforce management solution that’ll scale as your operations do, you’ll want to look at what benefits a time and attendance system can have for your business.
Is timesheet software the same as time and attendance software?
While the two types of software share strands of common DNA, they’re two distinctly different propositions.
Time and attendance software (such as Bodet’s Kelio, or Safescan’s TimeMoto) is specifically designed to work with a clocking-in device. This is a physical terminal located at your business’s premises, which your employees can use to check in for work.
Together, this software and hardware package constitutes a more holistic workforce management solution, which feeds into a business’s payroll, tax, and HR processes in a more comprehensive way than timesheet software does.
Essentially, timesheet software is a slightly more basic version of time and attendance software. While some providers do offer limited biometric clocking-in functionality – TimeKeeper and TSheets, for example, both offer a facial recognition tool – this isn’t timesheet software’s central focus.
Timesheet software, in that sense, is closer to a project management tool. It’ll help you track time spent on particular tasks, or with certain clients, and how these are feeding into the wider goals of your overarching projects.
But alas. As a fully-fledged system for clocking staff in or out of a physical premises – which is about to become a whole lot more prevalent now businesses are returning to the office – timesheet software simply isn't a patch on its attendance-focussed counterpart.
How much does timesheet software cost?
Timesheet software prices differ from provider to provider. Costs start from as little as £5 per user, per month (that’s TimeKeeper’s basic package), and can rise to as much as £37 per user, per month for Scoro’s upper pricing tier.
Because most of the best timesheet software solutions are cloud-based (also known as SaaS, for Software-as-a-Service), you’ll rarely ‘buy’ the software outright. Instead, you’ll lease it from your chosen provider, and pay a monthly subscription fee to access the system from your web browser.
Some timesheet software providers charge this as a flat rate, while others (and this is more common) levy a monthly per user cost.
For more information about what you can expect a time tracking system to cost you, check out our bumper guide to time and attendance pricing.