The last article about time and attendance system prices that you’ll ever need to read
You’re sitting in your office again, it’s late, and your desk is overflowing with timesheets. You’re developing a slight headache as you concentrate on deciphering the bad handwriting, and entering the month’s figures into an Excel spreadsheet. Exasperated, you sigh, look to the heavens, and think: “There must be a better way!”
Well, as it turns out, there is.
It’s called a time and attendance system, and it consists of hardware and software that’ll help streamline your workload, automate the drudgery of admin, boost workplace productivity, and reward your most dedicated employees.
Time and attendance systems are also largely affordable, even for businesses with tighter purse strings. The only thing about the costs is, they’re very tricky to get a hold of.
That’s right – most suppliers keep their cards extremely close to their chest when it comes to divulging their pricing plans, or the costs of their clocking-in systems.
We wanted to make this process easier. So, we trawled the internet, called a range of time and attendance system suppliers, and schmoozed our way past even the most reluctant of advisors. The result? The most comprehensive time and attendance system price guide on the web.
Read on to explore it.
What are the costs of a time and attendance system?
Time and attendance systems are made up of both hardware and software components. As such, the software (the thing managing your employees’ attendance, absences, and leave requests) is often priced separately from the hardware (the actual machines your staff will use to log in).
Hardware-wise, basic proximity time clocks for small businesses can be purchased for around £270, while biometric terminals cost in the range of £1,200 to £1,600 each. You can purchase a waterproof terminal for around £1,500, while a facial recognition terminal goes for between £350 and £1,300+.
What is a proximity time clock?
A proximity time clock is a device that allows your staff to check in for work when they arrive. The ‘basic' part means that to clock in, employees must use a fob, key card, or badge (rather than their own biometric data, as with more advanced terminals).
The ‘proximity' part means that the employee has to be close to the machine to clock in. Basic proximity terminals generally work via a RFID (radio-frequency identification) signal between the card or fob, and the machine. These terminals are quick, inexpensive, and easy to use.
Time and attendance software is usually priced at around £1 – £4 per employee, per month. Sometimes, the software also acts as the hardware, working with a tablet and your employees’ smartphones to act as a complete solution for hour tracking and staff management.
How much will your business pay?
Why does the pricing vary so much, then? Well, time and attendance system costs depend on the number of employees you have, the amount of clocking-in terminals you require, and the level of features you need from the software. Costs can also differ wildly depending on the type of clocking-in terminal you select – an iris scanner, for instance, costs more than a basic proximity device.
A business that employs eight staff at a small office (and needs only basic time tracking capabilities) could pay as little as £200 per year. Meanwhile, large businesses with over 200 employees will be looking at shelling out an annual cost of more than £3,000.
But how much can your business expect to pay? Let’s break down the costs through the lens of business size.
Small businesses (1 – 100 employees)
For small businesses, basic proximity clocking in devices should do the trick. These no-nonsense terminals let your employees check in with a key card or fob. They’re intuitive and easy to use, and are also the cheapest terminals you can buy.
Timetac offer an excellent proximity device for small businesses for just £490, while Clockrite’s basic terminal (pictured) – intended for businesses with fewer than 15 employees – is available at the bargain price of £270 per device. And, for businesses with under 50 employees, Stanley Security offers a full software package that includes a basic proximity reader. It’s available from £35.69 per month.
On the software side of things, Planday offers an excellent alternative to a traditional clocking-in device. With this option, you either provide an iPad for your staff to clock in on, or allow them to clock in automatically from their smartphones when they get near your site. It’s both flexible and affordable – you can snap up this option for a monthly cost of just £2 per employee.
Medium-sized businesses (100 – 300 employees)
If you have more than 100 permanent members of staff, you might want to consider stepping things up to a biometric clocking-in device, like a thumbprint scanner. The more your workforce expands, the harder it is to keep track of staff sign-ins – meaning you’re at greater risk of losing money through a buddy punching scam.
Installing a biometric system means there’s no way your staff can fake their attendance – it’s based on their own unique biological attributes! So, where should you start?
Chronicle Computing offers a thumbprint clocking-in device for a very reasonable £1,550. There’s also an entirely waterproof unit (pictured) for systems situated in high-splash areas, such as kitchens or outdoor spaces.
Elsewhere, Timeware’s facial recognition clocking-in terminal is available for £1,190 + VAT. Better still, you can purchase its flagship offering (Timeware Professional 2019) for just £1,019 + VAT, for up to 50 members of staff.
Large businesses (500+ employees)
As your company grows, you’ll want a time and attendance system capable of keeping up with the often frenzied pace of modern business. You’ll need to look to the future – and what better way to do this than with technology that feels straight out of a sci-fi movie?
Facial recognition and iris scanning terminals are some of the latest, greatest examples of how to stay on top of the comings and goings at your business. And, if you’re employing hundreds of people, it’s the only way to keep your premises secure, while knowing exactly who’s inside it. So who are the best providers?
Well, Bodet boasts 30 years of experience in providing cloud-based time and attendance systems for large businesses, while Isgus offers some of the most secure and scalable software on the market. Mitrefinch also weighs in as a respected provider, with a host of workforce management solutions spanning HR, payroll, and access control (pictured).
The only caveat with time and attendance systems for large businesses is that they often keep a notoriously tight lid on their prices. We’re working on these, so watch this space, and we’ll regularly update this article as prices come in. But in the meantime, you’ll have to enquire with a supplier directly to get the best idea of how much you’ll be paying.
If that seems like a hassle right now, there is an easier way. Simply take a minute to complete our free webform, and you’ll receive time and attendance system quotes tailored to the specific needs of your business – directly from the suppliers themselves.
So, now you’ve got a rough idea of what you can expect to pay, let’s narrow things down and find the right supplier for your business.
Time and attendance system price comparison table
|Provider||Software costs from||Hardware costs from||Ideal for||Learn more|
|Included in hardware||£270||Small businesses||ClockRite full pricing guide|
|£2 per employee, per month||N/A||Small businesses||Planday full pricing guide|
|£1.20 per employee, per month||£490||Small businesses||TimeTac full pricing guide|
|£35.69 per month||Dependent on plan||Medium-sized businesses||Stanley Security full pricing guide|
|£1 per user, per month||£350||Medium-sized businesses||Chronicle Computing full pricing guide|
|£1.70 per month, per employee||£648 + VAT||Medium-sized businesses||Timeware full pricing guide|
|Coming soon||Coming soon||Large businesses||Isgus review|
|Coming soon||Coming soon||Large businesses||Bodet review|
|Coming soon||Coming soon||Large businesses||Mitrefinch review|
Top 9 time and attendance system supplier prices
Read this far, and not sure which supplier to begin with? We can help. We’ve put together a list of the top nine time and attendance system suppliers catering to UK businesses. Our goal? To put together the most comprehensive guide to time and attendance system prices in the country.
So sit back, and enjoy in-depth cost reviews and price lists for some of the biggest time and attendance system suppliers in the UK. If there’s a supplier you’re particularly interested in, simply click into the list below to get started. Alternatively, return to the top of our price comparison table, or skip straight to our FAQs below.
Top time and attendance system suppliers for UK businesses:
Hardware from £270
Though its website looks a little basic, ClockRite’s time and attendance systems are anything but. The company offers six different clocking-in systems to let your staff sign in, whether it’s with a fob, or with their own facial features.
ClockRite’s fingerprint scanner starts at £354. A facial recognition system for a small business will cost the same, although enterprises with over 500 employees could pay up to £1,296. It’s ClockRite’s proximity device that offers the best value, though, starting at £270. And, when you factor in the free software that comes included with your chosen device, ClockRite emerges as a highly affordable solution for your small business.
Price (per device)
Proximity Attendance Clocking System
|1 – 15 employees: £270|
|16 – 30 employees: £348|
|31 – 50 employees: £426|
|51 – 75 employees: £576|
|76 – 100 employees: £720|
|101 – 150 employees: £906|
|151 – 200 employees: £1,106|
Fingerprint Biometric Clocking System
|1 – 25 employees: £354|
|26 – 50 employees: £420|
|51 – 75 employees: £504|
|76 – 100 employees: £588|
|101 – 200 employees: £798|
|201 – 500 employees: £1,008|
|501 – 1000 employees: £1,194|
Facial Recognition Biometric Clocking System (C 400)
|1 – 12 employees: £354|
|13 – 25 employees: £450|
|36 – 50 employees: £540|
|51 – 75 employees: £600|
|76 – 100 employees: £666|
|101 – 200 employees: £840|
|201 – 500 employees: £1,050|
|501 – 800 employees: £1,296|
Software from £2 per month, per employee
No hardware necessary
Unlike the other suppliers here, Planday doesn’t offer a clocking-in terminal, or require any biometric data to punch your staff in. What you will need, though, is an iPad. For just £2 to £4 per month, you’ll get access to Planday’s slick software. It turns your tablet into a clocking-in device (albeit for an extra £1 per month), and turns you into someone with a lot more time on your hands.
App-ealing: Planday’s software is easy to use, nice to look at, and comes with a tidy mobile app
|Starter||£2 per month, per employee|
|Plus||£4 per month, per employee|
|Punch clock functionality: £1 per month, per employee|
Software from £1.20 per month
Hardware from £490
TimeTac’s range of software solutions for employee time tracking isn’t just flexible – it’s highly affordable, too. TimeTac’s pricing structure means you’ll only ever pay for the modules your business needs the most. One feature lets you easily manage staff leave for just £1.20 per month, while another helps you plan shifts for the same cost. Project time tracking can also be added for a monthly fee of £6.50, and will help you stay on top of the big picture stuff driving growth for your business. On the hardware side, a basic clocking-in device will cost you just £490.
TimeTac: it’s the full package
|Employee Time Tracking||Record working times and breaks with ease||£2.80 per month|
|Project Time Tracking||Track and plan tasks and projects||£6.50 per month|
|Leave Management||Better account for employee absences and holidays||£1.20 per month|
|Shift Planner||Coordinate shifts and manage employee allocation||£1.20 per month|
|TimeTac Multiuser||Record multiple employee working hours, from a single computer or tablet||£8 per month|
|Time clock||Basic device for employee time tracking, with touchscreen and LAN connectivity||£490 per device|
Software from £35.69 per month
Hardware included in plan
Stanley Security, also known for its leading business security systems, provides several flexible options for managing time and attendance. Its Astrow One plan is perfect for small businesses, and goes for just £35.69 per month. It comes with a basic terminal and 50 proximity cards, too – though you’ll be limited to a maximum of 50 users, and be tied into a sixty month contract (that’s five years).
Larger businesses should plump for Astrow Professional. With a touchscreen key fob clock-in and more advanced reporting and GDPR compliance features, it’s worth the money at £110.21 per month.
Stanley Security offer a range of clocking in devices, including this basic proximity terminal
Stanley Security software
|Astrow One||From £35.69 per month (up to 50 employees)|
|Astrow Professional||From £110.21 per month (50+ employees)|
Stanley Security hardware
Available with plan
|Basic proximity terminal||Standard terminal supporting proximity card clock-in||Astrow One|
|KeyPAC reader||Proximity terminal supporting card and heavy-duty fob clock-in||Astrow Professional|
|Fingerprint reader||Fingerprint clocking-in terminal with touchscreen functionality||Astrow Professional|
|EyeLock EyeSwipe-Nano Reader||State of the art iris scanning biometric terminal||Astrow Professional|
Software from £1 per month, per employee
Hardware from £350 per device
Chronicle offers a range of straightforward software solutions available for just £1 per month, per employee. And it’s not just affordable, but hassle-free, too – the software is self-service, meaning your staff simply tap to clock in from a tablet, phone, or computer.
Chronicle’s hardware isn’t going to break the bank, either. You can bag its basic proximity clocking device for £350, while the more advanced model will set you back only £1,250. A biometric clocking device goes for £1,550, as does a waterproof terminal.
Red and green should never be seen… except when you’ve got Chronicle’s software on your screen
Chronicle Computing software
|Chronicle Online||A workforce management tool that includes shift planning and absence booking||From £1 per month, per employee|
|Smart Phone Clocking||Allows users to clock in using a smartphone (Android or iOS)||From £1 per month, per employee|
|Web Clocking + Self Servicing||Allows users to clock in from a PC or laptop||From £1 per month, per employee|
|Super User Access||Cloud-based clocking-in system accessible from a computer or tablet||From £10 per user, per month|
Chronicle Computing hardware
Price (per month)
|PAYmate||Low-cost proximity clocking device for fob/card sign-ins||£350 per device, £2.25 – 3.25 for each fob/card|
|Proximty||Fully featured proximity clocking terminal||£1,250 per device, £2.25 – £3.25 for each fob/card|
|Biometrics||Fully featured biometric clocking terminal for fingerprint sign-ins||£1,550 per device|
|Waterproof||Waterproof proximity clocking terminal||£1,550 per device, £2.25 – £3.25 for each fob/card|
Software from £1.70 per month, per employee
Hardware from £648 + VAT per device
Though they’re a tad on the expensive side, Timeware’s innovative clocking-in systems make it a scalable solution for growing businesses. The Timeware v13 terminal costs between £1,019 and £3,661 + VAT, depending on how many people you employ. It’s steep, but we reckon its tableau of employee self-service features pays for itself.
Ware it with pride: From hardware to software, Timeware has you covered
Price (per year)
|Timeware Professional 2019||Up to 50 employees: £1,019 + VAT|
|50 to 150 employees: £1,427 + VAT|
|151 to 250 employees: £2,192 + VAT|
|251 to 500 employees: £2,926 + VAT|
|500 + employees: £3,661 + VAT|
|Timeware v13 terminal||Customisable data collection terminal||£1,800 + VAT|
|Suprema FaceStation 2||Facial recognition clocking-in terminal||£1,190 + VAT per device, plus a £588 + VAT supplier fee for the terminal connection license|
|Suprema BioLite N2||Fingerprint clocking-in terminal||£648 + VAT per device, plus a £588 + VAT supplier fee for the connection license|
Pricing coming soon
German time and attendance provider ISGUS makes its best attempt to channel Greek mythology with its cloud-based, lightning-fast software ‘Zeus’. As well as 24/7 access and integration with your existing payroll and HR software, Zeus also works with ISGUS’ range of clocking in hardware. Its devices are easy to use, and look good on the walls of your office. For now, you’ll have to enquire to get full pricing information from ISGUS.
Office chique: ISGUS’ variety of clocking-in systems will streamline your workload, while adding a touch of class to your premises
|IT 7200||Supports key card clocking in, with fingerprint recognition possible||Available upon request|
|IT 8200||Supports key card clocking in, with a keypad for pin entry||Available upon request|
|IT 8260||Touchscreen terminal with large keys for easy handling||Available upon request|
Prices coming soon
Bodet provides workforce management solutions to more than 35,000 customers in 70 countries around the globe. Kelio, its flagship time and attendance software, is totally modular – meaning you’ll only pay for the parts of it that you need. And, as far as hardware’s concerned, there’s not much Bodet’s systems can’t do. Except, that is, provide us with concrete information about fees. Watch this space – we’ll keep trying, and there’ll be prices here soon.
Hardware and Software
|Biometric clocking-in systems||Fingerprint and hand scanning clocking-in devices|
|Interactive clocking-in system||Proximity clocking-in device that snaps pictures of your staff as they check in|
|Smartphone clocking-in system||Enables employees to clock in using their own, web-enabled smartphones|
|Touchscreen clocking-in system||Touchscreen clocking in device offering several employee self-service features, such as absence management|
|Virtual clocking-in system||Allows staff to sign in through software on their own computers|
Prices coming soon
Completely cloud-based and with a slick, straightforward interface, Mitrefinch offers a time and attendance system tailormade for tackling the strict demands modern businesses face. Backed up by RFID (radio-frequency identification) and biometric clocking devices, Mitrefinch’s software will save you time and hassle, while driving greater productivity and better decision making. The only catch? It keeps tight-lipped about all pricing relating to its products. We’re working on it, though, so check back soon for updates.
Simplify your schedule: Mitrefinch’s software boasts an alluringly straightforward interface
Get bespoke time and attendance system quotes
So – you’ve had a rough overview of time and attendance costs by business size, and a more specific pricing guide for a range of suppliers. It was long and exhaustive (exhausting?), but if you’re still with us, you’re probably wondering…
Well, now you’ve got an idea of which suppliers might be a good fit for your business, let us help you make sure. Simply fill out our quick, quote-finding webform, and you’ll receive time and attendance system quotes tailored to the unique needs of your business. Here’s the process:
- Click one of the thumbs below to get started.
- Answer a few brief questions about your business (don’t be alarmed – it’s basic stuff about your industry type and the number of employees you have, and helps us match you with the best suppliers).
- Receive quotes from several top time and attendance suppliers, if they match the requirements of your business
It’s that easy!
Of course, if you’d rather just keep reading for now, scroll on – we’ll be unpacking the answers to some of our readers’ most commonly asked questions.
What is a time and attendance system?
A time and attendance system allows you to monitor exactly when your employees arrive for work. They’ll ‘clock in’ (and out) for work using a device at your premises, identifying themselves via a unique card or biometric measure.
Modern time and attendance systems are usually made up of both hardware and software. The hardware monitors when your staff arrive, leave, and take a smoke break, allowing them to ‘clock in’ with a key card or fob, a fingerprint, or even the blink of an eye.
The software bit is what makes your life easier. Because you’ve got records of all your staff’s attendance, the hours calculations are done for you. Time and attendance software also lets you manage leave policies, holiday time, and absences, while boosting staff engagement and punctuality.
You can then use the information collected by your time and attendance hardware to assist with payroll and HR, and manage staff absences and leave requests with ease. Modern time and attendance systems also offer a range of self-service options for employees, freeing you up to focus on growing your business.
What are the benefits of a time and attendance system?
To answer this one, we turned to the world of academia. We sat down with Dr Alison Watson, Undergraduate Business Programme Team Leader at Arden University, to learn more about what a time and attendance system can bring to your business.
“The systems can also be used to save time and costs – when calculating payroll, for instance. Pressing a simple button to generate reports can save on labour intensive completion of time sheets and forms. The systems can also enable employers to plan more effectively as leave and absenteeism is recorded, thus allowing managers to keep abreast of gaps within the workforce and the availability of others to fill them.
“Biometric is particularly effective, as it eliminates fraudulent clocking in through buddying. For the employee, the system ensures their shift is recorded and that payments are accurate. They can communicate with their employer when planning their holidays.
“From experience, I have always found clocking systems to be beneficial, particularly in relation to increased productivity and the timeliness of employees. Initial implementation of the systems can sometimes be met with negativity, and usage has been fraught due to perceptions of suspicion from employees.
“Over time, all employees have adapted well to the notion of time and attendance systems, and appreciate their objective and the benefits of a mutually collaborative HR process.”
And remember, time and attendance systems aren't all about monitoring your employees – and they're not some Orwellian manifestation of commercial might. Rather, use of a time and attendance system should be seen as a handy tool for rewarding your most consistent and hard-working employees.
That's right – while your best workers may previously have gone unnoticed, you and your managers will now have stats proving their dedication to the job. Leveraging data from your time and attendance system not only serves to assist with payroll and staff management, but to reward your most punctual staff, while incentivising the slackers to change their ways.
Will a time and attendance system integrate with my current business software?
The short answer is yes, it should – but make sure before you invest in a system, because this is important. Time and attendance systems work best when working with HR and payroll software. The more information that’s being collected and shared, the easier it is for you and your team to do your jobs.
Providers like Mitrefinch offer HR, payroll, and access control as a single, complete package, while other options integrate with your existing software.
Do I require a cloud-based or an on-premise solution?
Most time and attendance system suppliers offer the service as either a cloud-based or on-premise solution. Before you begin looking at particular providers in depth, you need to know which kind of deployment is best-suited to your business.
On-premise means that the software is housed by you, on your own servers. It means you’ll have full control over your own data security – you’ll update and maintain it yourself, and can customise it as you see fit.
Cloud-based software is hosted by your provider, meaning they’ll take care of all the maintenance. A cloud-based system is less hands-on, meaning it’s ideal for busy payroll and HR teams. And, because all your data is stored ‘in the cloud’, you can access it from anywhere, at any time, across all your mobile devices.
If neither of these two sounds like the best fit for you, don’t worry. There are also options for hybrid time and attendance solutions that combine the best of both worlds.