Offer your employees a simpler, more effective way of clocking in, and make your life easier while you’re at it – browse our top six machines below
It’s the same old story. You’re in your office, up to your elbows in timesheets. You’ve got Tom on the phone complaining about last month’s unpaid hours, while on the other line, you’re in a holiday pay dispute with Dick. And Harry hasn’t been seen at work all week… so who’s been clocking in for him?
It’s a struggle. And, let’s face it, you have better things to do with your evenings than staying up late, manually sifting through shift patterns and calculating pay. But what’s the alternative?
A fingerprint clocking-in machine, that’s what. Your staff can check in for work simply by placing their thumb or finger on the device’s reader, where their unique biometric signature identifies them instantly. Fingerprint clocking devices also pair with clever time and attendance software that allows you to automate your payroll efforts, as well as streamline your HR.
No more agonising over absences, no more worrying over weekly totals, and no more buddy punching – you’ll know exactly when your staff arrived for work, and the precise moment they punched out.
But which fingerprint clocking-in device is right for your business? Which brand or machine is the best fit for your industry, budget, number of staff, and installation timeframe? We wanted to find out.
So read on, as we explore the top six fingerprint clocking devices for UK businesses. Find yours in the list below.
What is a fingerprint clocking-in machine?
A fingerprint clocking-in machine (also known as a fingerprint time clock) allows your employees to easily register their attendance at the workplace, ‘clocking' in and out by placing their thumb or finger on the device’s sensor. Simple!
Information regarding the employee’s identity – along with a timestamp of when they clocked in, accurate to the nearest second – is then transmitted to time and attendance software on your phone, computer, or tablet. From this software, you’ll be able to access employee records, shifts, hours worked, absences, and holiday pay, and ensure that all your staff are being paid fairly.
There’s no need to punch a timecard, and – unlike with machines that rely on key cards or fobs – there’s no risk of your staff losing the item they need to clock in. As for you, you’ll get to relieve yourself of the hassle of issuing (and keeping track of!) employee access cards.
Moreover, because all fingerprints are unique, there’s absolutely no chance of one staff member clocking in for their absent mates. Considering ‘buddy punching’ already costs UK businesses around £12 million every year, we reckon it couldn’t be a better time to invest in a biometric clocking-in device.
So which fingerprint clocking-in machine is at the top of our list?
What is the best fingerprint clocking-in machine?
We found the best fingerprint clocking-in machine to be the Bodet Kelio X7. With the sleekest design, the most intelligent software, and a brand name that’s been around since 1868, Bodet ticks all the boxes.
That’s not to say it didn’t have some stiff competition. Rounding out the rest of the UK’s top fingerprint clocking-in machines are models from Allday Time Systems, AccuTime, Mitrefinch, Time Systems UK, and Safescan.
The best fingerprint clocking-in machines:
01 | Bodet Kelio X7: Best for style and all-round excellence
02 | Allday Time Systems Fingerprint Time Clock: Lowest price
03 | AccuTime Fingerprint – Basic: Most reliable
04 | Mitrefinch Fingerprint Time Clock: Most hi-tech
05 | Time Systems UK GeoTime 100: Easiest to use
06 | Safescan TimeMoto TM-828: Most visual appeal
If you’ve read this far, and are satisfied that a fingerprint clocking-in machine is the way forward for your business, then let us help you take the next step. Which is what, exactly?
Well, simply provide us with a few details about your business via our free 30-second webform. Just the basic stuff – how many people you employ, your industry, and when you’ll need your fingerprint clocking-in device installed by. We’ll do the rest, putting you in touch with leading suppliers who’ll be able to offer you quotes tailored to your business.
Bodet Kelio X7
Best all-round fingerprint clocking-in machine
Because each of its fingerprint clocking-in machines comes as part of a bespoke package, Bodet’s pricing isn’t readily available online. However, you can use our free quote-finding service to receive the latest prices, or learn more from our ultimate guide to time and attendance system pricing.
- Access clocking-in records easily, and in real time
- Highly customisable device
- Interface is logical and simple to get the hang of
- Pricing not transparent
Allday Time Systems Fingerprint Time Clock
Best fingerprint clocking-in machine on a budget
Allday Time Systems’ fingerprint clocking-in machine is like the best holidays; all inclusive. As well as the terminal itself (which costs £195), you’ll get the software thrown in at no extra cost.
And because it’s RFID-equipped, you’re still able to offer your employees the option to clock in with a card or fob. However, you’ll need to pay extra to purchase the cards themselves; 25 cards (the minimum) will set you back an extra £57.50, while 50 cards will add £115 to your bill.
The unit, then, will cost between £195 and £310, depending on the level of customisability you’re looking for. Quite frankly, it’s a bargain.
- Comes with a one-year warranty
- Intuitive absence monitoring and reporting
- Built-in wifi makes for seamless data transfer
- You’ll need to upgrade to Allday’s premium offering (‘Primetime’) to get the most out of its clocking-in devices
AccuTime Fingerprint – Basic
Best fingerprint clocking-in machine for reliability
AccuTime’s basic fingerprint clocking-in machine starts at £299 for businesses with 15 employees or fewer, with prices reaching as high as £599 for SMEs with 100 employees or more.
- Optional remote setup included
- 30-day customer support
- Simple to export timesheets into PDF, Excel, or email reports
- It costs to add more employees to the system
Best hi-tech fingerprint clocking-in machine
Like Bodet, Mitrefinch keeps mum about the prices of its fingerprint clocking-in machines. Remember, though, that you can use our free quote-finding service to explore your options with a range of top time and attendance system suppliers. It takes 30 seconds, it’s completely free, and you’ll receive quotes tailored to your business’ location and requirements.
- Cuts through any dirt, moisture, dust, or chemicals on the surface of the skin
- Works seamlessly with Mitrefinch’s access control system
- UK-based customer support
- Its rates aren’t as transparent as we’d like them to be
Time Systems UK GeoTime 100
Best fingerprint clocking-in machine for ease of use
The GeoTime 100 is available for just £360. Not quite the cheapest fingerprint clocking-in device on this list, true – but as a user-friendly, reasonably priced, and highly effective workforce solution, it’s hard to beat.
- Automatically deducts time for breaks, lunch, and lateness or early departure
- Offers drag-and-drop functionality to simplify shift rostering
- Unlimited shifts and clock-ins available daily
- It isn't winning any beauty contests
Safescan TimeMoto TM-828
Best fingerprint clocking-in machine for aesthetic appeal
The TimeMoto TM-828 costs £509. Shipping is free.
- Time and attendance software is included...
- …and you’ll even get a free 30-day trial to get to grips with it!
- Allows users to clock in with project codes as well as their fingerprints
- It’s pricey
Forget any idea that using a fingerprint clocking-in machine is ‘spying’. Sure, you may feel like you’re entering MI5 when you scan in for the first time, but that’s where the parallels end.
A fingerprint clocking-in machine will benefit your workplace – that’s a given. But, when it comes to choosing a device, you need to strike a balance between cost and value. This point will be different for every business, as every business is… well, different!
That’s why the only way to be sure you’re getting the best deal is to compare quotes.
How? Well, simply complete this short form to get fingerprint clocking in system quotes from up to four suppliers, obligation-free. We’ll ask just a few brief questions, to help us get an idea of your requirements – things such as your industry, your employees, and when you need the system installed by. We’ll also ask for your postcode, so we can tailor the quotes to your area as well as your business needs.
It only takes a minute, and could save you a lot of money and research time.
What do I need to do to ensure my employee time tracking stays GDPR-compliant?
The GDPR was introduced in May 2018 to help safeguard the data protection rights of individuals. And, since you’re handling biometric data (the most sensitive kind) that belongs to your employees, it’s important to make sure you’re compliant. Here are a few tips:
- Make sure your employees are aware of the tracking, and what their data is being used for. Have a clearly written and readily available policy they can turn to.
- Likewise, ensure they have access to any records you hold regarding their attendance
- Keep monitoring to a minimum. Record only what you need to to be able to run your workplace effectively
- Ensure your employees are aware of the legal basis for recording their entry and exit from work
Most importantly, though, respect your employees and their data, and their rights to both know about it and access it when they want to. We’d also recommend giving your lawyer a call to make sure you’re doing all you can to remain on the right side of GDPR compliance laws – it can’t hurt!
Are your employee’s fingerprints stored?
Nope – generally, records of the fingerprints themselves aren’t stored within the machine, or via the software that works with it. What actually gets stored is a unique code or signature that’s linked to the fingerprint.
This is a big help when it comes to being GDPR-compliant, and should assuage the nerves of any staff who are worried about how their fingerprints are being handled.