11 Best Project Management Software 2022

Project Management Software
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Asana

Favro

Jira

Zoho Projects

Trello

Celoxis

Price Range (Billed Annually)

£7–£14 per user per month

Price Range (Billed Annually)

$5–$19 USD per user per month

Price Range (Billed Annually)

£5–£19 per user per month

Price Range (Billed Annually)

£11.59–£25.69 per user per month

Price Range (Billed Annually)

No option

Price Range (Billed Annually)

£10–£18 per user per month

Price Range (Billed Annually)

$5.10–$12.75 USD per user per month

Price Range (Billed Annually)

$750–$1,450 per year (flat rate)

Price Range (Billed Annually)

£3.20–£7.20 per user per month

Price Range (Billed Annually)

$5–$17.50 USD per user per month

Price Range (Billed Annually)

$22.50 per user per month

Price Range (Billed Monthly)

£9–£18 per user per month

Price Range (Billed Monthly)

$9–$29 USD per user per month

Price Range (Billed Monthly)

£6–£24 per user per month

Price Range (Billed Monthly)

£9.49–£20.99 per user per month

Price Range (Billed Monthly)

$9.80–$24.80 USD per user per month

Price Range (Billed Monthly)

£12.50–£22.50 per user per month

Price Range (Billed Monthly)

$6–$15 USD per user per month

Price Range (Billed Monthly)

$7.50–$14.50 USD per user per month

Price Range (Billed Monthly)

£4–£8per user per month

Price Range (Billed Monthly)

$6–$12.50 USD per user per month (highest year can only be paid yearly)

Price Range (Billed Monthly)

$25 per user per month

Key Features
  • GANTT chart
  • Over 200 templates for projects and items
  • Sub-tasks, milestones, and dependencies
Key Features
  • Great task management features
  • Preset and custom templates and automations
  • 24/7 live chat and email support
Key Features
  • Easy adaptation from Excel or Google Sheets
  • GANTT chart, sub-tasks, milestones, and dependencies
  • Preset and custom templates and customisations
Key Features
  • An impressive amount of integrations
  • Pre-built and custom automations
  • Robust form builder
Key Features
  • GANTT chart, milestones, dependencies, and sub-tasks
  • Unlimited projects and users on the free plan
  • Automation builder
Key Features
  • Great collaboration features on every plan
  • Comprehensive task management features
  • Solid customer support on every plan
Key Features
  • Very accessible price point
  • Comprehensive task management features on all plans
  • Solid customer service on all plans
Key Features
  • Time-tracking and turndown charts
  • Best support for Agile project management
  • Custom and preset templates and automations
Key Features
  • Its unparalleled low cost
  • Its great collaboration features, including a resource management tool
  • The ability to tie in with other Zoho products
Key Features
  • Robust automation builder
  • Nice, customisable interface
  • Easy-to-tweak systems
Key Features
  • GANTT chart, sub-tasks, milestones, and dependencies
  • Integrations with a lot of popular software
  • Preset and custom project templates
Free Plan
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Free Trial
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After months of research, we've decided that monday.com is the best project management platform on the market. It's highly usable, very affordable, and full of features that would make most project processes a breeze.

However, monday.com isn't perfect. It falls short in a couple of areas that some users may consider to be absolutely crucial, like customer support. And since there is no shortage of other project management platforms on the market, you may want to assess your options and come away with something else.

If you're looking for a project management platform, but haven't made up your mind yet, this is the page for you. Here we'll go over the pros, cons, features, and verdict for eleven project management providers. Without further ado, here is our list.

monday.com

Best overall platform

Monday Logo
monday.com
4.6
Pricing £7-£14 per user per month
Quick overview

monday.com is our number one project management software platform. While it does almost everything well, the aspects that are particularly worthy of praise are its amount of features, and its simple (yet deep) user interface, which allows for both easy interaction and complex project management.

In our research, monday.com scored the highest user satisfaction score (4.5/5) out of any provider on this list. This is due to their smooth and well-colour-coded interface – monday scoring a cool 4.1/5 when it comes to usability. As for its features score (4.2/5), this is backed up by its great list of tools, including custom and preset charts and automations, GANTT charts and Kanban boards, and task dependencies and milestones.

The one significant shortcoming of monday.com is its customer service. As easy-to-use as the product is, if you do encounter any roadblocks, the customer service offerings within monday.com aren't great. They're essentially email only, which means you won't get an immediate answer for any time-sensitive issues.

Strengths

Strong range of features

Great user experience

Easy automation builder

Weaknesses

Subpar customer support

Arbitrary limits on lower tiers

Pricing
PlanPaid yearlyPaid monthly
Basic £7 per user per month £9 per user per month
Standard £9 per user per month £11 per user per month
Pro £14 per user per month £18 per user per month
Enterprise Bespoke Bespoke

What Are monday.com's Key Features?

monday.com's key features are:

  • GANTT chart (Standard plan and above)
  • Preset and custom project templates (Basic plan and above)
  • Sub-tasks (all plans), milestones (Standard plan and above), and dependencies (Pro plan and above)

How Is monday.com Doing Compared to its Competitors?

There's a reason monday.com is at the top of this list – it beats its competitors in many ways. It has the best customer satisfaction score of any provider on this list, as well as having more features than its close competitors ClickUp and Smartsheet. It also does fairly well on pricing, scoring 4.0/5, being only significantly beaten by ClickUp (4.4/5) and Zoho Projects (4.7/5).

However, monday.com doesn't win in every regard. Its unsatisfactory customer service score (2.8/5) allows ClickUp, Teamwork, Jira, and Favro to get a leg up on monday.com.

Researcher Verdict

“monday.com can very-much be used to facilitate the post-project stage. Of particular note, is the whiteboard feature which can be used to hold an effective interactive session for feedback. monday.com also covers the practical elements, such as providing read-only access to clients – or other stakeholders who may need to view the project post-completion.

“Whilst it does provide a form-builder (which is a bonus), it's not particularly intuative to use if you're familiar with other form-building software.”

James Macey, Senior Researcher
- 11/7/22

ClickUp

Best runner-up

clickup Logo
ClickUp
4.6
Pricing $5-$19 per user per month (USD only)
Quick overview

ClickUp comes in a very close second to monday.com, mainly falling short through a lack of a few key features. However, it makes up for this with its great affordability (scoring 4.4/5 when it comes to price), its ease of use (4.0/5), and its customer satisfaction (4.3/5).

It allows all plans to use a GANTT chart, Kanban board, custom and preset templates, and a spreadsheet view, also letting users set milestones, sub-tasks, and dependencies from the lowest plan onwards. It also allows for all of its security features (two-factor authentication, user permissions, and guest access) to be used from the free plan upwards.

The main place ClickUp could focus on improving is its collaboration features (project message board and online whiteboard), as well as its post-project features. Post-project features (like retro sessions and feedback gathering) let managers to figure out the strong and weak points of the entire project process, allowing them to grow and improve their process in the future.

Strengths

Strong project creation and workflow features

Extremely affordable

Very fast and easy to use

Weaknesses

Not many post-project features available

Collaboration features could be expanded

Pricing
PlanPaid yearlyPaid monthly
Unlimited $5 per user per month $9 per user per month
Business $12 per user per month $19 per user per month
Business Plus $19 per user per month $29 per user per month
Enterprise Bespoke Bespoke

What Are ClickUp's Key Features?

ClickUp's key features are:

  • Great task management features (GANTT chart, Kanban board, spreadsheet view, sub-tasks, milestones, and dependencies) (all plans)
  • Preset and custom templates and automations (all plans)
  • 24/7 live chat and email support (all plans)

How Is ClickUp Doing Compared to its Competitors?

It's hard to stress just how close the running is between monday.com and ClickUp. They really are neck and neck, with ClickUp being substantially better than monday.com when it comes to customer support (3.8/5 vs 2.8/5) and affordability (4.4/5 vs 4.0/5). However, monday.com beats ClickUp in customer score, features, and usability, which carry a bit more weight.

When compared to everyone else, ClickUp falls to Zoho Projects when it comes to pricing (4.7/5 vs 4.4/5). Asana also beats ClickUp when it comes to features (4.0/5 vs 3.9/5), and Smartsheet is more usable than ClickUp (4.1/50 vs 4.0/5). However, those are really its only defeats, proving ClickUp to be an absolute leviathan in the project management world.

Researcher Verdict

“Clickup isn't particularly suited for post-project feedback gathering but it is possible via workarounds. Arguably, users are probably better off using a platform dedicated for either surveys and retro sessions.

“Their system for providing guest access appears comparatively more complex than other platforms but gives the user more freedom to restrict their guest access from certain areas of a project.”

James Macey, Senior Researcher
- 11/7/22

Smartsheet

Best for spreadsheet fans

Smartsheet Logo
Smartsheet
4.6
Pricing £5-£19 per user per month
Quick overview

Rounding out the top three, we have Smartsheet. Smartsheet is a bit of a different beast – as the name might imply, it is based heavily on spreadsheets (like Microsoft Excel or Google Sheets). This means that anyone familiar with those programs will find that Smartsheet fits like a glove.

Even on its lowest plan, Smartsheet offers all the task management and workflow features you'd want. A GANTT chart, Kanban board, spreadsheet view (of course), sub-tasks, dependencies, milestones, custom fields, preset and custom project templates, pre-built and custom automations, and a form builder to boot. There really isn't much more you could ask for when it comes to running the project itself.

Where Smartsheet falters is in both its pricing and customer service. While its pricing isn't absurd, it's objectively more expensive than its contemporaries, and can't back up that difference in price with significantly more features. It also doesn't offer much customer service at all, only offering email support, or phone support with an additional fee.

Strengths

Strong selection of project creation and workflow features

High usability score

Those familiar with Excel will flourish

Weaknesses

Fairly pricey

Not too many collaboration features

Pricing
PlanPaid yearlyPaid monthly
Pro £5 per user per month £6 per user per month
Business £19 per user per month £24 per user per month
Enterprise Bespoke Bespoke

What Are Smartsheet's Key Features?

Smartsheet's key features are:

  • Easy adaptation from Excel or Google Sheets (all plans)
  • GANTT chart, sub-tasks, milestones, and dependencies (all plans)
  • Preset and custom templates and customisations (all plans)

How Is Smartsheet Doing Compared to its Competitors?

Smartsheet has the best usability score of every platform on this list, pulling in a commendable 4.3/5. It's more usable than monday.com or ClickUp, mostly due to its spreadsheet-esque interface, which means most users are familiar with it before they even start using it.

It generally matches features and customer satisfaction scores with its competitors, but where it starts to fall short is in its pricing and customer service. While its pricing isn't egregious, it's more expensive than monday.com, ClickUp, and Asana, while also having the lowest customer service score of the bunch (2.5/5).

Researcher Verdict

“Smartsheet is quite a practical solution for the post-project stage. It features a very capable form builder which can be easily used to create surveys.

“Files attachments are easy to upload and access due to Smartsheet's side bar which enables you to attach files to an entire project rather than just to specific tasks.

“Sharing the project is also straightforward. Smartsheet provides clear permission options to restrict editing access.

“Smartsheet only lacks a function for holding interactive feedback sessions. Whilst a workaround is possible, it is not an ideal solution.”

James Macey, Senior Researcher
- 11/7/22
Did You Know?

Only around a quarter of businesses use project management software, but those who do report a huge increase in efficiency and time-saving.

Asana

Best for integrations

Asana Logo
Asana
4.5
Pricing £9.49-£20.99 per user per month
Quick overview

Despite not making it into the top three, Asana is a very respectable project management platform, pulling in a score of 4.5/5. Its main appeals are its low pricing, high amount of features, and its customer satisfaction score (3.9/5)

The biggest jewel in Asana's crown is its massive list of integrations. These include CRM integrations, marketing integrations, data/reporting integrations, and communication integrations. This can lead to a huge amount of personalisation within your software, and can allow you to search for tools that aren't otherwise included in Asana's original offerings.

As seems to be a common theme in the higher ranked software, however, Asana falls quite short when it comes to its customer service offerings, scoring a 2.8/5. It only offers email contact with the business, meaning that time-sensitive issues might be under a bit more stress than they would need to be a with a platform that supports live chat or phone calls, like Teamwork.

Strengths

Great integration marketplace

Very fair pricing

Great project creation and workflow features

Weaknesses

Poor customer service offerings

Lacks time-tracking and invoicing features

Pricing
PlanPaid yearlyPaid monthly
Premium £9.49 per user per month £11.59 per user per month
Business £20.99 per user per month £25.69 per user per month
Enterprise Bespoke Bespoke

What Are Asana's Key Features?

Asana's key features are:

  • An impressive amount of integrations (all plans)
  • Pre-built (Premium plan) and custom (Business plan) automations
  • Robust form builder (Premium plan)

How Is Asana Doing Compared to its Competitors?

Just falling shy of the top three, Asana still puts up a good fight. Its pricing is among the more affordable options (4.1/5), and its usability is just below the top three (3.9/5). However, Asana has more features than both ClickUp and Smartsheet, scoring a 4.0/5, and its customer score of 3.9/5 is pretty solid too.

Its main downfall is its customer service score of 2.8/5. However, Smartsheet and monday.com don't do much better (2.5 and 2.8, respectively. If Asana were to bolster its customer service offerings to include 24/7 live chat and phone services, this might be the boost it needs to be in the top three.

Researcher Verdict

“Asana is quite a capable solution for the post project stage. This is because it provides an easy-to-use form builder which can be used to create feedback surveys. Interactive sessions are also possible via customisable Kanban (but not an ideal solution).

“It also provides dedicated features which can facilitate a handover. There is a dedicated feature for inviting guests to view a project and files can be easily stored.”

James Macey, Senior Researcher
- 11/7/22

Wrike

Best for user satisfaction

Wrike Logo
Wrike
4.4
Pricing $9.80-$24.80 per user per month (USD only)
Quick overview

Wrike's strengths lie in its usability and user satisfaction. It has a lovely, smooth interface that allows users to quickly and easily use its various features to facilitate their project process.

Outside of the interface, some of the specific highlights include its project creation and workflow features. These include a GANTT chart, a Kanban and spreadsheet view, sub-tasks, milestones, and dependencies. You'll also be given preset and custom project templates, and custom automations on the Business plan.

Sadly, Wrike falls short when it comes to customer service, scoring a dismal 1.8/5, as they only offer email services. This is already disappointing, but when paired with the higher-than-average price, it  becomes especially frustrating. Also, while it has an automation builder, this can be tricky to get a handle on.

Strengths

Good project creation and workflow features

One of the best user experiences for straightforward project management

Weaknesses

Fairly expensive

Automation builder can be tricky

Pricing
PlanPaid monthly
Team $9.80 per user per month
Business $24.80 per user per month

What Are Wrike's Key Features?

  • GANTT chart, milestones, dependencies, and sub-tasks (Professional plan)
  • Unlimited projects and users on the free plan
  • Automation builder

How Is Wrike Doing Compared to its Competitors?

Wrike is a solid platform for anyone not looking for anything too fancy. It has the base features you'd want from a project management platform, but not too much beyond that. Its usability score of 4.0/5 is a pretty good sign, and its customer satisfaction score of 4.1 is an even better omen.

Wrike really only comes up short in its customer service offerings, scoring a 1.8/5, which is tied with Zoho and Trello for the lowest score on this list. However, while Wrike is a perfectly serviceable platform, it's worth knowing that it doesn't outscore ClickUp or monday.com in any categories.

Researcher Verdict

“Wrike isn't built for the post-project feedback stage. It does provide a form building feature but it is far more effective for its' intended purpose of creating a funnel for incoming work requests. Users will need to create a custom kanban board for group feedback sessions.

“It is practical option for storing files and providing guest access. Files can be attached to specific tasks which can then be accessed by anyone with access to the project. This includes guests. Wrike has a specific user-permission called ‘External user' for the purpose of providing access to external stakeholders.”

James Macey, Senior Researcher
- 11/7/22

Teamwork

Best for collaboration

Teamwork Logo
Teamwork
4.3
Pricing £10-£18 per user per month
Quick overview

As the name would imply, Teamwork is great at collaboration features. On its lowest paid tier, Teamwork includes a calendar, instant messenger, a message board, task comments, and document editing. As one would hope, the task management features are also great, including GANTT charts, Kanban boards, time-tracking, sub-tasks, dependencies, milestones, and custom fields.

Tying into the theme of teamwork, the customer support options are great, with live chat, phone lines, and email support being offered on every plan. Also worthy of note is Teamwork's amount of integrations. HubSpot, Mailchimp, Slack, and Microsoft Teams all feature throughout, and there are entire lists of finance and data/reporting integrations that can be installed.

However, as always, there are some downsides. It's on the pricier side of the project management spectrum, with even its lowest paid plan costing double digits. There also isn't any automation to speak of, so you'd better hope your own team's teamwork is on its peak performance.

Strengths

Great collaboration and task management features

Great customer support

Good user experience

Weaknesses

On the pricier side

No automations

Pricing
PlanPaid yearlyPaid monthly
Deliver £10 per user per month £12.50 per user per month
Grow £18 per user per month £22.50 per user per month
Scale Bespoke Bespoke

What Are Teamwork's Key Features?

  • Great collaboration features on every plan
  • Comprehensive task management features
  • Solid customer support on every plan

How Is Teamwork Doing Compared to its Competitors?

Teamwork does particularly well in its customer service, as every tier promises phone lines, live chat, and email, meaning Teamwork gets a lovely 3.8/5. This ties it with ClickUp, and puts it beneath only Favro and Jira.

While Teamwork comes with good task management and collaboration features, there are other features, like automation, that are sorely lacking, which means Teamwork only pulls in a features score of 3.2/5. This puts Teamwork behind monday.com (4.2/5) and Asana (4.0/5)

Researcher Verdict

“Teamwork can't be used for interactive feedback sessions because it simply lacks the features needed. It can used to create feedback surveys which is useful for Project Managers to have within their PM platform.

“Teamwork has a dedicated tab on its project screen for files which makes them quite accessible and easy to find.

“In a similar criticism to features in other stages, the button for inviting guests to a project was slightly difficult to find.”

James Macey, Senior Researcher
- 11/7/22

Favro

Best for customer service

Favro Logo
Favro
4.3
Pricing $5.10-$12.75 per user per month (USD only)
Quick overview

Favro is one of the most affordable options on this list, but that doesn't mean other facets of the software are compromised. All of its plans contain great customer service channels, and its task management features don't forgo any particularly necessary feature.

On every plan, Favro offers a GANTT chart, Kanban board, spreadsheet view, sub-tasks, dependencies, custom fields, burndown charts, and preset and custom templates and automations. For the low price, this collection of project management's bread and butter is a solid offering.

While most of the staple features are included, Favro doesn't go too far beyond the baseline project management offering. For example, there's no time-tracking or budget management options, and its lack collaboration features may mean that teams have to resort to outside channels to communicate.

Strengths

One of the cheaper options

Best customer support options

Good range of project and workflow features

Weaknesses

Not the best collaboration offering

Not many advanced features (time-tracking, budget management)

Pricing
PlanPaid yearlyPaid monthly
Lite $5.10 per user per month $6 per user per month
Standard $6.80 per user per month $8 per user per month
Enterprise $12.75 per user per month $15 per user per month

What Are Favro's Key Features?

Faro's key features are:

  • Very accessible price point
  • Comprehensive task management features on all plans
  • Solid customer service on all plans

How Is Favro Doing Compared to its Competitors?

Favro scores a 4.3/5 in both pricing and customer service. This is the best customer service score on this entire list, backed up by live chat, phone lines, email, and onboarding assistance (when you have over 100 users). It's also the third best price tag, coming in just under Zoho Projects (4.7/5) and ClickUp (4.4/5).

Favro's usability score of 3.7/5 is fine, but the real shortcoming is its features score of 3.2/5. This is due to its lack of collaboration features, form builder, and integrations. This score means that Favro is significantly below Asana, Wrike, ClickUp, monday.com, and Smartsheet.

Researcher Verdict

“Favro isn't best suited for post-project feedback gathering. It does provide a dedicated project template for feedback sessions but it is limited in scope when compared to whiteboard-style features present on other platforms. There's also no form builder which can be used to create surveys. Users will likely be left wanting more at this stage of the project.

“With the more practical aspects of this stage, Favro is perfectly functional. Providing guest access is relatively straightforward as there is a set permission for guests. File attachments are also easy to do.”

James Macey, Senior Researcher
- 11/7/22

Jira Software

Best for software development

Jira Logo
Jira Software
4.2
Pricing $7.50–$14.50 per user per month (USD only)
Quick overview

Jira is one of the older names in the project management world. Originally, the project management method was created to facilitate software development, and Jira reflects this sentiment, being best-suited for the Agile method of project management.

If Agile is what you need, however, then Jira would be a great pick. Even on its free plan, Jira supports a tonne of project management features, like a GANTT chart, sub-tasks, milestones, dependencies, custom fields, burndown charts, and time-tracking. It also has a tonne of integrations, specifically for CRM, data and reporting, and communication.

This pragmatism is reflected in Jira's collaboration features, or rather its lack of them. Other than task comments, and resource management on its higher paid plans, there's nothing to mention. Its interface is also a bit trickier than its competitors, as it only scores a 3.5/5.

Strengths

Good range of project and workflow creation features

More affordable than others

Solid customer support options

Weaknesses

Not great for team collaboration

Not great for simple project management - is better suited for Agile

Pricing
PlanPaid yearlyPaid monthly
Standard $750 per year $7.50 per user per month
Premium $1,450 per year $14.50 per user per month
Enterprise Bespoke Bespoke

What Are Jira's Key Features?

Jira's key features are:

  • Time-tracking and turndown charts
  • Best support for Agile project management
  • Custom and preset templates and automations

How Is Jira Doing Compared to its Competitors?

Jira's best assets are its pricing (scoring a 4.2/5 for cost) and customer service (4.0/5). In fact, this customer service score puts Jira above ClickUp, Teamwork, and every other platform on this list aside from Favro (who scores a 4.3/5).

Where Jira falters is in its customer score. While a 3.6/5 doesn't sound too bad, it's the lowest customer score on this list. This is probably reinforced by its usability score of 3.5/5, which, again, doesn't sound terrible, but when it's up against Smartsheet's score of 4.3/5 or Celoxis' score of 4.2/5, there is obvious room for improvement.

Researcher Verdict

“Jira provides users with some tools to facilitate the post-project stage. This is mainly facilitated via their ready-made integration with Confluence which provides users with a template for running a feedback session.

“Jira does enable you to invite ‘viewers' to projects but Jira doesn't have a guest access feature – this means anyone invited by you will count as a ‘seat' and incur an additional charge. This complicates the process of providing clients with access to a project.”

James Macey, Senior Researcher
- 11/7/22

Zoho Projects

Best for affordability

Zoho Projects Logo
Zoho Projects
4.1
Pricing £4-£8 per user per month
Quick overview

Zoho isn't just a big name in project management, they're a big name in business software as a whole. CRM, HR services, accounting – they do it all, and project management is another notch on their belt. But that doesn't mean it isn't specifically crafted to be a solid piece of software – with a customer score of 4.2/5, it's clearly shown to be an effective tool.

The greatest asset of Zoho Projects is just how affordable is it. With it only costing £3.20 per user per month, it is the cheapest platform on this list by an absolute mile, scoring a 4.7/5. But this lack of cost doesn't compromise the features, which are comprehensive enough to win Zoho Projects a fair score of 3.2/5.

Sadly, they don't have any good customer service options available, which is surprising from a business of this size. As they only offer email, they only score a 1.8/5. And with a usability score of 3.6/5, it's not unusable by any means, but it could afford to iron out some kinks.

Strengths

Extremely affordable

Great task management features

Good collaboration features

Weaknesses

Not the easiest user experience

Not many customer support options

Pricing
PlanPaid yearlyPaid monthly
Premium £3.20 per user per month £4 per user per month
Enterprise £7.20 per user per month £8 per user per month

What Are Zoho Projects' Key Features?

Zoho Projects' key features are:

  • Its unparalleled low cost
  • Its great collaboration features, including a resource management tool (Premium tier)
  • The ability to tie in with other Zoho products

How Is Zoho Doing Compared to its Competitors?

As mentioned Zoho takes home the gold medal for affordability, with a score of 4.7/5 for cost. The silver medal goes to ClickUp, at a distant 4.4/5, showing just how much of a solid deal Zoho is offering. Its customer satisfaction score of 4.2 also puts it near the top of the pack, brushing up against ClickUp, Trello, and Celoxis.

Unfortunately, as seems to be the case with a lot of its competitors, Zoho Projects offers very skint customer service options. Email only – no phone or live chat to be seen, which puts it at a dismal 1.8. Zoho Projects has a lot fewer customer service options than ClickUp, Smartsheet, Wrike, and even monday.com, which itself only has a 2.8/5.

Researcher Verdict

“Zoho can't be used for post-project feedback gathering from team members. Meaning users with remote teams will need to find another platform to conduct these.

“Zoho's system of guest access is more complicated than competitors. Rather than simply providing guests with a link or email invitation – users need to add guests as ‘client users' and give them their own profile.”

James Macey, Senior Researcher
- 11/7/22
Did You Know?

On average, 12% of project resources are wasted due to poor management, so a resource management tool, like the one found in Zoho, is hugely useful.

Trello

Best for automation

Trello Logo
Trello
4.1
Pricing $5-$17.50 per user per month (USD only)
Quick overview

Trello is a pretty big name in project management. Its main appeal is its flexibility; while it may not explicitly have some options like issue logs or milestones, there are workarounds that you can exploit to rig something together. Obviously you'd rather have these from the outset, but being able to tweak your workflow to suit you is certainly appealing.

One of Trello's best perks is its automation builder. It's intuitive and very flexible, meaning you can automate all manner of tasks on Trello's interface. These automations become unlimited on the Premium plan.

Trello lets itself down in two significant ways. Firstly, there aren't many collaboration features (like a team messenger or a project message board), so your team will need to resort to an external place to communicate (like Slack or email). Despite its other useful features, the lack of collaboration features pulls Trello down to a 2.9/5. Secondly, it has dismal customer service options, only offering email, and no live 24/7 options. This lands it a customer support score of 1.8/5.

Strengths

Great interface for basic task tracking

Good range of project and workflow creation features

Intuitive automation builder

Weaknesses

Not many collaboration features

Terrible customer service options

Pricing
PlanPaid yearlyPaid monthly
Standard $5 per user per month $6 per user per month
Premium $10 per user per month $12.50 per user per month
Enterprise $17.50 per user per month N/A (only billed annually)

What Are Trello's Key Features?

Trello's key features are:

  • Robust automation builder (Unlimited on Premium plan)
  • Nice, customisable interface
  • Easy-to-tweak systems

How Is Trello Doing Compared to its Competitors?

Score-wise, Trello's best asset is its customer satisfaction. It pulls in a very nice 4.3/5, meaning that customers are as happy with Trello as they are with ClickUp (also 4.3/5), and that they're more satisfied with Trello than they are with Smartsheet, Asana, and Wrike.

Trello does score one of the lowest customer service scores, however (1.8/5), as they only offer email service. There is no phone calling or live chat, which puts it comfortably below Jira, Teamwork, and ClickUp.

Researcher Verdict

“Trello can be used to an extent for gathering post-project feedback but it is quite limited. The customisable board/card system can be setup for an interactive session but such a session may benefit more from a whiteboard approach. Forms/surveys can't be built on Trello, so users will need to create one via a third-party.

“Trello's approach to providing guest access is more intuative than the other platforms listed here. Users can invite guests via three different methods: via email, link, or QR code.”

James Macey, Senior Researcher
- 11/7/22

Celoxis

Best for user-friendliness

Celoxis Logo
Celoxis
4
Pricing $22.50 (USD only)
Quick overview

Rounding off our list is Celoxis, really nailing home the saying "last but not least." In fact, of all the platforms we've discussed so far, Celoxis scores the second highest when it comes to usability, with a lovely 4.2/5, only coming behind Smartsheet's 4.3/5.

Due to this usability, its customer score is also quite nice, also coming in at 4.2/5. As far as the features go, it's got most of the task management staples: milestones, dependencies, sub-tasks, a GANTT chart, as well as preset and custom project templates. It also has some nice collaboration features, coming stocked with a project message board, task comments, and a calendar.

The main stopping point when it comes to Celoxis is its price. Not only are there no varied plans, but the only option you do have is considerably more expensive than its competitors. And, despite this price, there aren't many customer service options available, with the only touchpoint with Celoxis being email.

Strengths

Great user experience

Strong task management features

Weaknesses

Considerably expensive

Weak customer support

Pricing
PlanPaid yearlyPaid monthly
Cloud $22.50 per user per month $25 per user per month

What Are Celoxis' Key Features?

Celoxis' key features are:

  • GANTT chart, sub-tasks, milestones, and dependencies
  • Integrations with a lot of popular software (Salesforce, Mailchimp, QuickBooks, Slack)
  • Preset and custom project templates

How Is Celoxis Doing Compared to its Competitors?

As mentioned, Celoxis trumps most of the titans when it comes to usability. With its score of 4.2/5, Celoxis is more usable than ClickUp, monday.com, Wrike, and every other competitor on this list (aside from Smartsheet). Its customer score of 4.2 reflects this, too.

However, Celoxis is far more expensive than every other platform on this list, with its price of £22.50 per user per month giving it an affordability score of 2.9/5, without the customer service or features to back this up. Compared to monday.com, ClickUp, or Asana, all of whom price in the single digits, this is a tough pill to swallow.

Researcher Verdict

“Celoxis isn't very suitable for the post-project feedback stage. Whilst it is technically possible to run an interactive feedback session on the platform – it isn't a particular viable way of conducting one. There is also no form building functionality for surveys.

“Attaching files is quite straightforward. Celoxis uses a system of tabs that provide different functionalities – files is included in these tabs. It also provides a specific client invite feature for providing access to external stakeholders.”

James Macey, Senior Researcher
- 11/7/22

What's the Best Project Management Software for Your Business?

I Need a Project Management App for a Small Business

While no project management software is going to break the bank, it's a good idea to opt for a provider with a free plan, especially if your business is doing all it can to stay in the black. Our favourite platforms that offer free plans include monday.com and ClickUp.

If you do feel inclined to pay for a platform, however, Zoho Projects is the cheapest platform that we've encountered. That doesn't mean it skimps out on features, however, as it still has everything you'd want from a baseline project management platform.

If you'd like in-depth looks at all the project management free plans on the market, here's our list of the 7 Best Free Project Management Software.

I Need a Project Management App for a Medium-Size Business

A medium-sized business likely doesn't need to worry about pricing, but also wouldn't have a reason to push for the top-of-the-line features. In this case, a fairly-priced and easy-to-use platform is going to be the priority.

Jira comes to mind, as it offers the most comprehensive selection of task management features for a fair price. However, Jira leans toward software development, so some more wide-reaching analogs would be Wrike or Teamwork, both of which offer great task management tools.

I Need a Project Management App for a Large Business

The main thing a larger business is going to need from a project management platform is collaboration features. A team of three or four will have no problem communicating as the project goes on, but a team of 15 to 20 will need some structure to keep everything on track.

As far as collaboration features go, the best platforms are Teamwork (as the name would suggest), and ClickUp, both offer a calendar, resource management, task comments, and document editing. ClickUp also offers an instant messenger, while Teamwork offers a project message board.

Did You Know?

77% of high-performing projects use project management software, and at the price it's at, there's no reason not to try it out!

How Did We Find the Best Project Management Software?

Our team of independent researchers looked at a selection of the best and most popular project management software. After finding all the information we need, the researchers then compare each software against its competitors, allowing us to find the cream of the crop. The criteria we look at include:

  • Price: Simple enough – the platform with the lowest price tag scores the best
  • Features: Again, fairly easy to assess. Whichever platforms offer the best variety of features are given a better placement than those that have a more skint collection of tools.
  • Usability: Our researchers have a collection of tasks they need to accomplish. The ease and time through which they can accomplish these tasks is tallied up in order to see which platform is the most usable.
  • Customer Support: Again, easy enough – look at the options available and see how monday.com compares against its competitors when it comes to customer support options
  • Customer Score: After looking across various review aggregate sites (eg. Trustpilot), our researchers compile a general customer score, summarizing the overall satisfaction of the public

After factoring in all this information, alongside the scores they received, we were able to calculate a final overall score for each project management platform.

Verdict

While there are several stellar project management platforms out there, we have to pick monday.com as our absolute favourite. Its interface is the best on the market, being both usable and packed with features, and it's not too expensive. Possibly most importantly, it scores supremely well with customers, pulling in a 4.5/5.

If you needed another option, we also love ClickUp. It scores slightly less well than monday.com when it comes to customers, but it's a bit more affordable, and offers better customer service.

Either way, project management software is an incredibly useful tool that we recommend to any business looking to undertake a lengthy project.

Frequently Asked Questions

What is project management software for?
It's in the name! Project management software is intended to make managing projects simpler and more streamlined. In longterm projects, there is a lot to keep in mind. Aspects like budget, deadlines, team composition and responsibilities, as well as the sheer amount of tasks to do. Project management software can help you sort and keep on top of all of these elements, allowing for a smoother work experience.
Which is the best project management software?
While each business will have different needs, we found monday.com and ClickUp to be the general best project management platforms, both scoring a 4.6 in our research. They're both extremely easy to use, priced very generously, and score very well with customers.
Why is project management important?
Project management ensure that a project doesn't get away from you. Without strict guidelines and regulations, it's very easy for a project to become uncontrollable, and go over budget and past its deadline. With project management, it's very easy to reign in the project and make sure it doesn't become an endless and confusing mess.
What is the most commonly used project management tool?
While this data isn't really public knowledge, the most popular project management software platforms are monday.com and ClickUp, both of which reach the top of our list of favourites. Zoho and Jira also get a shoutout, as their parent companies make a lot of other software, so they cover more ground and likely get a lot of users through their name.
Duncan Lambden
Duncan Lambden Senior Writer

Duncan (BA in English Textual Studies and Game Design) is an Australian-born writer for Expert Market. His articles focus on ecommerce platforms and business software that allows small businesses to improve their efficiency or reach, with an emphasis on invoice financing and customer relations. He has written for Website Builder Expert and Tech.co, and has been featured in Forbes. In his free time, Duncan loves to deconstruct video games, which means that his loved ones are keenly concerned about the amount of time he spends looking at screens.