Written by Dan Barraclough Updated on 8 January 2021 On this page How to choose a photocopier Refurbished photocopier costs Second hand prices Renting a photocopier Next steps Expand Considering buying a photocopier for your business but don’t have the budget for a brand new model? Not to worry – a refurbished copier could be just the trick.Reconditioned photocopiers are usually just ex-showroom or rental models. In other cases, the supplier has re-purchased the copier from a company because it was no longer needed.Either way, a reconditioned photocopier will easily meet most business' needs.How does the refurbishment process work? Firstly, each model is carefully cleaned and thoroughly tested to see if it’s fit for work. If anything appears wrong with the copier, it’s repaired to the highest standards. Most refurbished photocopiers also come with a warranty giving you added peace of mind.What type of copies do you need? Colour and Black & White Black & White Only How to choose a photocopierIt’s important to make a list of everything you require from your refurbished photocopier before making any decisions. When choosing a photocopier, there are some key questions to ask yourself ask yourself some key questions about usage and intentions, which are…Will it be used for black and white copying and printing?Or are you looking for colour printing functions?How many features do you need? Remember, a multi-functional printer will cost more.What paper size will you be printing?How much support will your business need? Refurbished Photocopier CostsPurchasing a reconditioned or refurbished photocopier could well save you up to 75% when compared to the price of a new photocopier and many businesses are opting for refurbished models to help cut down on unnecessary costs.A fairly basic monochrome photocopier with a printing capacity of between 15 to 30 pages per minute can be picked up for as little as £350 but it’s extremely doubtful that these models will have multi-functioning capabilities. If you are looking for something a little more high tech that enables scanning and faxing as well as copying and printing, then you are more than likely looking at a minimum cost of around £800 to £850.A multifunctional, monochrome floor-standing photocopier with fax, scan, copy, print and duplex capabilities, automatic document feed, password protection, network printing and scanning functions and the capacity to print 45 A4 pages per minute and 22 A3 pages per minute will set you back around £2,500.For a quick overview, see our table below on the average cost of refurbished copiers…ModelAverage costBasic Monochrome Printer£350Monochrome Scanner and Copier £800 – £850Multi-function Monochrome Copier£2,500 Second Hand PricesSecond hand multifunction printer prices can start from as little as £45 for a Canon inkjet printer/copier while business grade multifunction printers can cost as cheap as£400 from reputable printer dealers.Second hand multifunction printer prices will vary between dealers depending on their condition and for high volume business printers, their meter reading.One benefit of buying a good quality second hand multifunction printer is that many of their service issues will have been solved so the machine may have become easier and cheaper to maintain.The best performing second hand printers often become popular used machines because printer dealers do not mind actively promoting second hand sales due to their reliability as they will probably be the company servicing the machine. Renting A PhotocopierIf your budget is still a little too tight to stretch to the cost of a refurbished model, then you could always consider renting a photocopier. There are many benefits to renting or leasinga photocopier and probably one of the most attractive benefits is that any repairs required will be carried out by the supplier and often most suppliers will throw in a few little extras such as ink cartridges as part of the contractual agreement.For a floor-standing multifunctional, monochrome copier able to produce up to 25 pages per minute you can expect to pay around:£20 per month on a 60 month leasing contract£23 per month on a 48 month term£30 per month on a 36 month contractTo buy a model like this as new, you can expect to pay £3,800.For a floor-standing, multifunctional colour photocopier capable of producing between 40 and 50 pages per minute you will pay between:£110 – £140 per month on a fixed 36 month term£90 – £110 per month on a 48 month contract£75 – £95 per month on a 60 month contractTo purchase a similar model as new, you can expect to pay between£16,000 and £18,000. Next StepsTo compare prices of photocopiers for your business, simply fill in the form at the top of the page and Expert Market will match you with the best suppliers for your unique business requirements. Dan Barraclough Dan’s a Senior Writer at Expert Market, specialising in digital marketing, web design, and photocopiers, amongst other topics.