By Dan Barraclough | Updated: 6 January 2021
We provide colourful insights and black and white facts about the best photocopier suppliers in the UK…
An essential piece of kit for any bona fide business, photocopiers come in all styles, shapes, and sizes. With such an overwhelming amount of choice out there, it can be hard to pick the perfect photocopier for your business – but that’s where we come in.
When searching for your next photocopier, you need to ensure the supplier has a strong reputation for delivering great value products. You should also confirm whether it’ll be easy to call out an engineer if something goes wrong.
As always, we practice what we preach, which means that our list of the six best UK photocopier suppliers will tick the boxes above.
Keen to learn more about each brand? Then carry on reading to see our individual reviews. Looking for quick and free quotes from trusted photocopier suppliers? Well, it couldn’t be easier – take a minute to share some details on your requirements, and said suppliers will soon be in touch with a selection of bespoke quotes.
The best photocopier suppliers in the UK
Here’s a quick overview of each supplier, explaining what they’re best at and which businesses they’re most suitable for.
What type of copies do you need?
Best for low prices
Brother is one of the biggest names in the photocopying business, specialising in smaller models for SMBs. These models are among the most economically priced on the market, meaning you can’t really go wrong with a Brother photocopier at your side.
Our recommendation: Brother DCP-L3510CDW
Ideal for any home office or small business, this 3-in-1 colour LED laser printer offers wireless and network solutions, copying, and scanning. It’s quick, quiet, and easy to use, and won’t cost you the earth either, with prices starting from £220 ex. VAT.
Best for high quality images
Canon is the UK’s largest photocopier supplier, providing an impressive arsenal of top quality printers.
With Canon’s printers, you’re guaranteed its trademark attention to detail, with some of the highest printing resolutions around. While its printers are suitable for any type of business, they’re best suited to creative companies that require lots of colourful printing.
Our recommendation: Canon PIXMA TS5350
In true Canon style, the PIXMA TS5350 provides crystal clear colour printing (with 4,800 x 1,200 dpi) and multifunctionality. A robust printer despite its small size, it would suit most small creative companies looking to impress customers and clients. Prices start from around £69.99
Best for growing businesses
Originally from Japan, Konica Minolta was founded in the early 20th century, and has gone on to become highly regarded across the UK.
What sets these printers apart from the rest is the company’s own operating platform, Bizhub. This means users don’t have to learn an entirely new technology when upgrading or changing photocopier models.
Also, each model has the customer support phone number and reference number printed on its side, making it quick and easy to call out an engineer.
Our recommendation: Konica Minolta Bizhub C250i
Simple, secure printing is what you’ll get with the Bizhub C250i, but it doesn’t forsake brains for brawn. You can reduce your environmental impact thanks to its low power consumption, print 25 ppm, and access Konica Minolta’s multi-location printing feature. However, with such power does come bigger prices, with costs starting from around £1,795.
Best for large businesses
Choose a Ricoh photocopier for your large business, and you won’t imagine changing any time soon.
With a huge range of products, from all-in-one office printers to high capacity production machines and 3D printers, you can get tailored photocopier solutions to help support your large business ambitions.
Our recommendation: Ricoh Pro C5100S
As Ricoh says, the Pro C5100S is where productivity meets profitability. This printer was built specifically for high-output printing environments, delivering high quality prints at 80 ppm. With this machine, you can load up to 8,250 sheets, and choose from a variety of advanced finishing options. Suitable for large corporations, this model costs about £109 per week on lease, or about £15,000 upfront ex VAT.
Best for small businesses
Sharp began producing photocopiers in 1972, and it hasn’t looked back. Today, it’s one of the most recognised names in the industry, producing a variety of photocopiers to suit all types of businesses.
While Sharp has a particularly strong range of low volume options for small businesses, it also caters well to large corporations.
Our recommendation: Sharp MX-4071
Choose this printer, and expect to hear “Alexa, print my documents” reverberating throughout your office thanks to its handy hands-free feature, powered through Amazon’s voice control feature. The MX-4071 is no slouch either, with its 40 ppm and 150-sheet duplexing single pass document feeder. Prices start from around £4,000.
Best for all-in-one printers
Currently place #347 on the Fortune 500 list, and currently serving over 160 countries, Xerox needs little introduction when it comes to printing solutions.
It offers an excellent range of all-in-one laser printers, which all come with advanced security tools, simple-to-use interfaces, wifi connectivity, and cost control features.
Our recommendation: Xerox VersaLink C405
With a printing speed of 35 ppm, capacity for 550 sheets, and one of the industry’s most intuitive touchscreen displays, the VersaLink C405 is certainly versatile. Large in stature, this photocopier should meet and surpass your expectations with its excellent interface. Prices start from around £570.
Each of the suppliers reviewed on this page is a household name, providing industry-leading photocopier solutions to suit all businesses. Sure, you can’t really go wrong with any of these brands – but whether you need high quality prints for your conglomerate, or great value photocopiers for your small business, it’s important that you pick the perfect supplier to suit your exact requirements.
We can help you do just that.
Our quick, easy, and free service can match your business with trusted photocopier suppliers from around the country – just take a minute to share some details about your business, and we’ll do all the legwork for you. Then, all you have to do is pick the best choice for your business.
How much do photocopiers cost?
Like most products in the tech industry, the cost of a photocopier depends on the supplier, and how many features you’ll need. For a quick overview, you’re looking at around £100 – £300 for most basic models, while industrial photocopiers can soar over £20,000.
Can I lease a photocopier?
Yes you can! In fact, renting a photocopier is the preferred option for many businesses around the UK because of the flexibility it offers, with monthly payments usually starting from around £25. Your monthly fee should also include maintenance and supply costs, saving you money down the line.
What do I need to consider before buying or renting a photocopier?
There are many photocopier-related questions to ask when choosing a model. Besides the obvious questions over size and price, you need to think about the printing speed, its environmental impact, how many copies it produces per unit of toner, and whether it can print double-sided or bind copies together.