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Comparing Desktop Photocopiers 2018

Finding the Best Desktop Photocopier

As you might imagine, there are a great many manufacturers of table top and desktop photocopiers, so knowing which model to choose for your office or business can prove difficult. Desktop photocopiers are generally smaller volume machines and are more suited for smaller businesses or home enterprises, rather than large, corporate offices. Therefore, when making your choice you’ll need to consider the amount you’ll be printing each month and the cost of replacement ink or toner.

There are numerous advantages to owning or leasing a desktop photocopier for small businesses and we will outline them in the article below.

What type of copies do you need?

Why Choose a Desktop Photocopier?

Most small businesses will immediately benefit from owning a desktop copier as they will save time, money and space – all of which can prove costly overheads for companies with more restrictive cash-flows.

Being able to print and copy your own documents reduces the need to outsource tasks and makes keeping records easier, whilst the smaller, more portable nature of cheap desktop photocopiers means you can avoid having a large, intrusive – and frankly unnecessary – floor machine taking up valuable floor space.

If you’re concerned that by choosing a smaller model you’ll be sacrificing features, then do not fear. Thanks to technological progress, you can expect to find many of the same features in desktop copiers that you’d find in their larger, more powerful cousins. These capabilities include:

  • Network scanning, emailing and copying
  • A3 printing & copying
  • Multiple functions, including printing, copying, scanning and faxing
  • Automatic Document Feeding (ADF)
  • Double-sided (duplex) printing and copying

Below you’ll find a quick overview of our best-rated table top photocopiers.

Other Considerations

Multifunction Copiers/Printers

When choosing a desktop photocopier, you should be aware that most modern digital photocopiers are capable of completing many tasks beyond simple photocopying. These types of machine are known as multifunction copiers or MFCs. They can:

  • Fax
  • Scan
  • Produce double-sided copies
  • Email
  • Connect to the internet
  • Have touch screen capability

Multifunction desktop copiers can prove invaluable to smaller businesses as they can be very affordable and offer all the mod cons of several different machines rolled into one.

Leasing or Buying a Photocopier

To lease or to buy? This is an important decision to weigh up when choosing a photocopier because it can have a significant influence on cost.

Generally, smaller to medium sized businesses and commercial organisations prefer to hire their photocopier because it works out as more cost-effective than buying a machine outright, which can require a significant initial outlay.

If you hire your machine, it is strongly advised that you hire on a short term contract (12 to 18 months) as this means that should you wish to change machines for any reason, you are not tied into a long-term contract that you can't get out of.

Many suppliers will give you the option of being able to upgrade your machine half way through or towards the end of your contract, similar to how some mobile phone contracts operate.

You should check your service agreement contract though to make sure that things like maintenance and repairs are included in the terms as some do not include this.

You should also check that things like ink and paper supplies are included too. Finally, you should be aware of your monthly allowance of copies so that you don’t go over it and incur further costs.

Next Steps

If you’re looking for a desktop or table top photocopier then you’ve come to the right place. By inputting your company requirements into the form at the top of the page, we’ll match you with leading UK suppliers who can meet your specific needs.

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