What are the Benefits of Using a Franking Machine?

By Dan Barraclough | Updated: 9 April 2018

Franking machines have changed the way businesses send post. Is it time your company got involved?

Franking machine progressing through mail

Franking machine benefits

You've heard of a franking machine, but how do they actually help your business? Below we'll highlight the key benefits of using a franking machine for your business, covering everything from monetary discounts to mail security.

Ready to go? Let's dive in…

1. Save money

We all know that money makes the post go round. And with franking machines you could save heaps of cash on your postage spending. Check out our table below showing how much you could save on Royal Mail standard postage by using a franking machine…

Postal charges for letters: compare postage rates
Royal Mail UK deliveryStandard pricesStandard franking prices% saved
1st Class standard letter (up to 100g)£0.70£0.648.60%
2nd Class standard letter (up to 100g)£0.61£0.4722.95%

Royal Mail currently offers a 34% discount for franked mail as opposed to stamped mail. Stamps are more costly to produce because they need to be printed and backed with an adhesive glue.

Stamps then have to be placed onto an expensive glossy backing paper. In contrast, franking your own mail in your office, you are saving Royal Mail time and staff resources. This is why Royal Mail offer such generous discounts for using franking machines.

2. A professional marketing tool

When you send out franked mail it looks very professional. What’s more, the ink stamp can be tailored and customised to the brand image of your business, so that it has your company logo on it.

The stamp can also contain messages if you have anything to promote, such as your latest deals and discounts. For this reason, using a franking machine has plenty of great marketing benefits for your business.

3. Accurate postage costs

Because most franking machines have a scale built into them, the measured weight will always be accurate. This means the postage cost will always be calculated correctly, which stops any overpayment or underpayment, ensuring your clients will never be put in a position where they have to pay to receive your mail.

4. Accessible 24/7

Topping up franking machines is a quick and easy process and it’s all done online. This means that you can be franking mail at any time of the day, which is really useful when it comes to urgent jobs or unexpected mail outs. Post Office queues will also be avoided, which means your staff will save time.

Did You Know?

The UK's first commercial franking machine was sold in 1922.

5. Easy to calculate tax return

Franking machines keep track of all of your postage costs making it easier for you to claim these as expenses on your tax return. Most machines will provide a printed report whenever you need it.

6. Security for your post

Most modern franking machines are protected with a pass code. This means only authorised users can access the machine, keeping your sensitive documents safe from prying eyes.

7. Flexibility

Franking machines come in various sizes. They can be bought or leased, depending on your business needs and they can cost as little as £20 per month to lease. The higher volume models can cost up to £1,000, so make sure you pick the most suitable model for your business requirements.

8. Priority treatment at the post office

Most of the larger Post Offices have special post boxes for franked mail. Smaller Post Offices will normally have an allocated area in which to drop it off. Royal Mail also provides mail bags and trays to help you to organise your post, at no extra cost.

Comparing Providers

As you can see, there are many advantages to switching to franked mail. However, as with any business purchase, you should always find out all the details concerning the extra costs involved.

How much is the ink? Does the machine need to be serviced regularly? These are the questions you should be asking, so you should always read the small print before buying or signing a lease and remember to compare providers.

If you are thinking about getting a franking machine for your business, some of the best UK suppliers include Pitney Bowes, Quadient, FP Mailing Solutions and Frama.

Dan Barraclough

Dan’s a Senior Writer at Expert Market, specialising in digital marketing, web design, and photocopiers, amongst other topics.

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