What are franking post boxes?
Franking post boxes, or Business Posting Boxes, are post boxes in which to post mail that has been franked with a franking machine.
They look different from regular post boxes and are used by Royal Mail to differentiate between regular post and franked business post.
Franked mail should not be posted in regular post boxes because the post from these boxes is taken for sorting at the local post office – franked post does not actually need to go through the sorting room and so this process can cause delays for franked post.
Franking post box locations
Royal Mail Post Office branches can be found online using Google Maps or the Royal Mail Branch Finder.
The quickest way to locate your nearest franking post box or local delivery office is to contact Royal Mail Business Support on their automated help line for exact locations: 08457 950950.
Once you call, you will be prompted to say your postcode as well as if you are looking for a Business Post Box (franking post box) or Mail Centre. You will be provided with the exact location as well as the opening times (if applicable).
Posting franked mail
There are several options for posting franked post. It can be posted from the post office or at a franking post box. It can also be collected by Royal Mail from your business premises.
Royal Mail offers pickup services from as little as £787 a year. That’s just a little more than £2 a day. If your business spends more than £15.000 a year with Royal Mail, you can use their pickup service for free.
Alternatively, you can take your franked post to the nearest post office or to a franking post box. Post office locations can be found online.
Features of a franking post box
There are two different types of franking post boxes. Some are separate slots in a regular (sometimes slightly larger than average) post box. The franking slot will be clearly marked saying franked mail.
There are also separate franking post boxes which stand on their own. They are more square than the usual round post boxes and have a larger slot so that packages can be posted there. They are clearly marked for franked mail only.
There are far fewer franking post boxes than regular post boxes in the UK. If your business sends a lot of mail or is out of the way of a franking post box, you have the option of delivering your franked mail directly to the post office branch or having it picked up by Royal Mail’s pickup service.
The benefits of franked post
There are many reasons for a business to use franking rather than regular post services as it provides a number of benefits. It saves time and money because it is designed to be a business solution. Franked postage is significantly cheaper than regular postage.
The small tasks of addressing and stamping letters and packages are optimised; also it is possible to print the company logo on to packages and letters using a franking machine.
Franked post skips the sorting room at the post office meaning that delays are less likely. Also you can use Royal Mail’s pickup service to have your post delivered, saving you even more time.
Expert Market Tip: Before starting on your first batch of franking, set your franking machine to zero and do a test run to ensure the print quality is top notch.
▶ Read more: Franking machine leasing costs
Is franked mail for me?
If your business sends a moderate amount of mail, chances are that you could save money by investing in a franking machine. Franking machine postage is significantly cheaper than regular postage and can be a real benefit for even small companies, as it was designed to be a business solution.
There are multiple ways to acquire a franking machine, from leasing contracts to buying outright. To find out whether investing in a franking machine could be the right solution for you, simply fill out the franking machine web form.
The form has several questions pertaining to franking machines, through which we able to gauge your business needs and provide you with quotes from the suppliers that best fit your requirements. The quote service is fast, free and tailored to suit your business.