FP Mailing (Francotyp-Postalia) Franking Machines – 2020 Overview

FP logo

By Dan Barraclough | Updated: 6 March 2020

Founded over 90 years ago, Francotyp-Postalia Mailing (also known as ‘FP’) have been manufacturing SMART and Mailmark franking machines since 1923.

FP manufacture their equipment in Germany, though their headquarters are stationed in Dartford, Kent. FP are licensed in no fewer than 84 countries worldwide and have over a quarter of a million customers, who they supply an exhaustive range of desktop folding and inserting equipment to.

FP Mailing’s franking machines are known for their productivity boosting features and their integration of new technology with intuitive user interfaces. FP franking machines are ideally suited for businesses who handle high volumes of outgoing mail.

Benefits of an FP franking machine

No need to go to the post office

With an in-house FP Mailing franking machine, you’ll be able to process all outgoing mail yourself to Royal Mail standards. That means no more need to head to the post office, saving you time and money.

Postage available 24/7

Post what you need, when you need. Having an FP franking machine lets you frank mail at any time of day, and new credit can be uploaded at any time – so you never ‘run out of stamps’. This reduces mailing deadlines and improves productivity.

No more over-spending

Download the latest mailing costs to your FP franking machine and keep on top of your outgoings. In-built scales help to prevent postage cost errors, while franking in bulk can also save you money on ink, envelope and labels because it reduces the cost per impression.

Monitor different accounts

Set up multiple accounts for different members of your team and you can easily track and monitor mailing spend, send out volume, etc. across different parts of the business


Print custom messages and company logos onto every letter


Colour touch screen menu for selection with just one button for operation makes for easy use. Plus Wifi and LAN connectivity means you can integrate computers and smartphones with the network for streamlined working.

Stay in-the-know

FP work closely with Royal Mail to ensure the maximum possible benefits for their customers. By using Mailmark– the square bar code that your franking machine can print on envelopes- letters are not only significantly cheaper but they can also be tracked online. Reports provide you with an overview of what is happening to your post so you can calculate, for example, how long it takes recipients to respond.

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FP Mailing Franking Machines – Low Volume

Postbase Mini

The Postbase Mini is an entry-level machine for companies spending under £500 per month, sending only a few letters a day. For growing businesses, franked post adds a professional touch. The machine is compact and elegant, with a 3.5” colour touch screen and 2kg scale that comes in five different colours. Rate tables come pre-loaded, but they are easy to update via WiFi and LAN connections to computers and smartphones.

The Postbase Mini can monitor up to ten different accounts or departments, and data can be exported in spreadsheets. The print resolution of 300Dpi means that message printing and franking marks are crisp. Short cut functions save time on the most common operations. The Postbase Mini is a small but powerful tool, capable of processing 24 letters per minute.

Postbase Qi3

The Postbase Qi3 is a step up with a processing capacity of 30 letters per minute – that’s 1800 letters per hour. Letter thickness of up to 10mm is processed with ease, passing over an integrated scale with a capacity of up to 3kg. It also has a label printer for larger post. The Postbase Qi3 also comes with a colour touch screen – but this can be angled to suit the user. Data on up to ten separate accounts is easily exported, and PIN security makes sure that they stay separate. The machine itself also has an accounts printing function.

Optional add-ons include a letter sealer, differential weighing and a further external scale for huge packages of up to 30kg. Software that will help you get the most out of reporting functions is also available. The Qi3 is available in blue, red, silver, black and even gold.

FP Mailing Franking Machines – Mid Volume

Postbase Qi4

The Postbase Qi4 is suitable for small to medium sized businesses. Its central unit is similar to the Qi3, with the same features as standard. It has similar local area network (LAN) connectivity, but also has additional 3G. The Qi4 is capable of processing 45 letters per minute with differential weighing capacity of 5kg. Navigator Plus allows departmental cost accounting for 30 different groups, and a remote control option from a tablet or PC, and the Qi4 can monitor DX mail. Possible add-ons include an automatic feeder and sealer for automated mailing, and 7kg scale. Ten different customisable messages can be added to the letters. The Qi4 is also available in 5 colours.

Postbase Qi6

The Postbase Qi6 is the next level up in terms of automation and processing capacity. This franking machine can process 65 letters per minute with differential weighing options over a 5kg integrated scale, and delivers them to a letter tray. A label dispenser and external scale option mean that processing larger items is also easy. It is compatible with Navigator Plus, handling accounts for up to 50 departments and via your local area network (LAN) or 3G connectivity, no analogue line is necessary. Remote control is standard, and the networked machine can re-credit unused postage to different departments. The number of possible advertising messages is expanded to 20. The feeder and sealer can also be added to this model.

Postbase Qi9

The Postbase Qi9 comes with a high capacity 7kg postal scale, as well as the integrated 5kg scale and differential weighing. It can process 85lpm – that’s a whopping 5100 pieces per hour. The Navigator Plus accounting package can process 100 separate departmental accounts, and can be boosted to 200 if you wish. There are 20 different advertising logos available, which can be selected via the usual remote control for a tablet or PC. It has the same PIN capacity re-credit functions as all the other models, and also uses a menu-driven touch screen. The DX capacity makes this an excellent machine for legal and other business-to-business industries. The automated feeder and sealer option almost turns the Postbase Qi9 into a mailing robot. The machine is whisper quiet and doesn’t take up too much room when you consider its incredible capacity.

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FP Mailing Franking Machines – High Volume

Postbase One

The Postbase ONE is arguably the most highly regarded of franking machines and is entirely focused on making large volume mail processing as simple as pressing a button. It comes with all the standard Postbase features, but there are some major differences. The Postbase ONE can process 100 pieces per minute with dynamic weighing up to 7kg, and that boosts to 150 for uniform letters: 9000 per hour. The dynamic weighing feature is standard, but an optional extra dynamic weighing system means that no pre-sorting is required, even when some letters are 20mm thick. The print system on the Postbase ONE is inkjet, making the advertising logos – up to 50 of them – crystal clear. It’s also possible to personalise advertising messages, uploading and adapting images to suit your brand. The ONE has a self-adhesive label dispenser and letter catcher. For very high volumes an envelope stacker, letter feeder, letter sealer, and large capacity letter stacker will fully automate the entire mailing process.

There are various software options for making the most of the Postbase ONE. Navigator Basic software comes as standard, with the Navigator Plus handling cost account management, and MailReport One allowing further analytics and true accounting of your postage spend. Navigator software has its own password protection, but PIN security is also available. The ONE can handle 200 different departments, and this can be extended to 500 where necessary.

Royal Mail can be fussy when it comes to letter sizes. FP franking machines can easily deal with that and the company will also supply a full range of Royal Mail approved envelopes, and other franking accessories, such as ink. However there is one last item that any business dealing with high volumes of post simply can’t be without.

FP Folder Inserters

Despite sounding like something that helps with the filing, folder inserters fold letters and insert them into envelopes. The rate depends on the machine, but it’s always more efficient than having a person do the job – both in terms of time and money. The five models of FP folder inserters range from desktop machines, the fpi600 to multi feed mailshot fpi5500, are capable of processing 4,000 letters per hour. Fold type and paper thickness may slow them down, but the fastest models can cope with up to ten sheets of paper at speed.

Fold types

  • Single fold
  • Z-fold
  • Double-parallel fold
  • C-fold (left-to-right)

FP Mailing Franking Machine Prices

The cost of a FP franking machine depends on the model chosen, the purchase method and the specification.

FP franking machines can either be purchased outright by businesses or leased, typically for three to five years.

A MyMail franking machine can cost from £15 pounds to lease per month or around £1,000 to purchase.

The cost for a high volume machines can be £10,000+ to buy or £200-£500 to rent.

Prices can vary depending on the supplier chosen and to get an accurate quote purchasers will need to click here and fill in the form.

Suppliers can include different options in their quotes, so it is important to be sure the quotes compared are similar. All our franking machine suppliers provide no obligation quotes, which makes picking the right model simple.

FP Mailing – Other Costs

Other franking costs can include annual maintenance, which is a prerequisite of the Royal Mail providing your business with a licence, labels and ink. You may also need to consider the cost of ink as well as factoring in the price of postage, although this can be up to 34% cheaper with a franking machine.

Of course, many of these costs can be offset by the savings generated by the FP franking machines.

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Next Steps

To save money on your mail processing you should definitely consider an FP Mailing franking machine. With such an array of machines to pick from it can be difficult to know which franking and mail processing equipment will deliver the best cost to spend ratio for your business. Our experts have all the details at their fingertips, so fill in our quick quote-finding questionnaire and we’ll help you make the right choice.

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Dan Barraclough

Dan’s a Senior Writer at Expert Market, specialising in digital marketing, web design, and photocopiers, amongst other topics.

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