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Best franking machines for small business

Slash your mailing costs and save time with a state-of-the-art franking machine from one of the UK’s top suppliers


You may have heard of the time and cost saving benefits of franking mail and you may have thought to yourself: “Great. But there’s no way my business sends enough post for it to be worth investing in.” And you would be wrong.

Yes, it’s true some machines are built to process thousands of pieces of mail daily and can cost upwards of £20,000. But there are plenty of cheap franking machines on the market that meet the needs of small businesses perfectly.

Scroll down to read our roundup of the best franking machines for small businesses, or fill in the form at the top of the page to request tailored quotes.


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How much can franking save your business?

The financial benefits of franking mail are so great that even small businesses sending a low volume of post stand to save heaps of cash. Quite frankly, you’d be mad not to do it.

Franking prices are on average 10p to 20p cheaper than standard mail prices. You purchase credit from your supplier, and the franking machine automatically subtracts the exact cost of postage from your account for each item processed. The clever bean.

Franking prices vs stamps
Delivery serviceStampsFrankingAnnual saving*
1st Class letters67p
60p
£1,680
2nd Class letters58p
44p
£3,290

* For businesses sending 100 letters a day

Mailmark franking

And it gets even better because there’s a new type of franking in town: Mailmark. Mailmark franking uses a machine readable 2D barcode, which makes it easier for mail to be sorted and tracked.

Not all machines are approved to print these barcodes, and those that are tend to cost a little more. But Mailmark franking prices are even lower than regular franking prices, so in the long run you’ll make back any extra cost in savings.

Mailmark franking prices vs standard franking
Delivery serviceStandard franking pricesMailmark franking pricesAnnual saving*
1st Class letters60p
57p
£705
2nd Class letters44p
44p
£1,175

* For businesses sending 100 letters a day

▶ Read more: Royal mail franking prices 2018

The best franking machines for small businesses

Below are reviews of five, low volume franking machines designed to process up to 100 pieces of mail per day — so they’re perfect for small businesses.

Our top franking machines include: the Pitney Bowes DM60, the FP Mail Postbase Mini, the Neopost IS-280C, the PB DM110i, and the FP PostBase Econ franking machine.

These are the best franking machines for small business:


Pitney Bowes DM60

DM60 franking machine for small business

The DM60 is the ideal entry level franking machine for businesses sending up to 30 letters or parcels per day. Once setup, it will automatically download updated mail prices to ensure you never pay more than you need. Pitney Bowes also offers a free 30-day trial, so why not give the DM60 a whirl? If you don’t like it you can hand it back with a disapproving look.

DM60 spec.
Processing speed
(letters per minute)
Maximum scales weight
Mailmark franking
18
2.5kg

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FP Mail PostBase Mini

Postbase Mini franking machine for small business

The PostBase Mini has a super small footprint, Wi-Fi connectivity, and an easy-to-navigate 4.3” colour screen. It comes with a choice of three, eye catching coloured weighing scale plates — so whatever the vibe in your office, this machine will fit right in. The Mini is Mailmark approved, which allows you to take advantage of the lowest postage rates available.

PostBase Mini spec.
Processing speed
(letters per minute)
Maximum scales weight
Mailmark franking
24
2kg

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Neopost IS-280C

Neopost franking machine for small business

With an easy-to-navigate menu and shortcut keys for quick access to frequently used settings, the IS 280C is an ideal first franking machine for businesses. You can settle bills at the end of the month, which means you’ll never pay for more credit than what you need, and keep track of your ongoing postage costs online. Plus, there’s the option to set up as many as 10 user accounts, which allows you to view a breakdown of mail sent by department.

IS 208C spec.
Processing speed
(letters per minute)
Maximum scales weight
Mailmark franking
Low
2kg

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Pitney Bowes DM110i

DM110i franking machine for small business

The DM110i marks the next step up in affordable franking machines. With a higher processing speed than any of the models reviewed above, it’s ideal for small businesses sending regular, mid-volume mailouts. The build quality is excellent, but should something go wrong with your machine you can access the Pitney Bowes Self-Service Portal for free help and advice, 24 hours a day, seven days a week.

DM110i spec.
Processing speed
(letters per minute)
Maximum scales weight
Mailmark franking
25
2.5kg

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FP Mail PostBase Econ

PostBase Econ franking machine for small business

The PostBase Econ is the most advanced franking machine on our list. It processes mail at lightning speed, and connects to the network via LAN or Wi-Fi. Even if you’re a complete technophobe you’ll have no trouble navigating the Econ’s menus with a generously-sized colour touchscreen display. Plus, there’s a choice of five, brightly coloured outer casings to add a touch of franking machine-chic to your office.

DM60 spec.
Processing speed
(letters per minute)
Maximum scales weight
Mailmark franking
30
2.5kg

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How much does a franking machine for small businesses cost?

So how much does a franking machine cost? Let’s talk numbers.

An entry level, low volume franking machine such as the Pitney Bowes DM60 costs £1,160 to buy outright, or £7 per week in fixed payments over the course of five years. For a slightly more advanced model, such as the FP Mail PostBase Econ, you’ll looking at closer to £1,500.

This might seem like a lot, but most machines will make back their cost in savings within a year.


Is franking machine rental right for your business?

If you can’t afford to pay a large upfront sum, and you don’t want to be drawn into a lengthy lease-to-buy contract, it’s worth considering renting a franking machine. Franking rental deals start from as little as £19 per month, and the machine is covered by warranty for the length of the contract.

▶ Find out more: Franking Machine Rental


Next steps: How to get a franking machine

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