The Best EPOS Systems for Newsagents

By Dan Barraclough

Keep up with the times by investing in an EPOS system for your newsagents

Whether you’re opening a brand new newsagents, or you’re simply looking to upgrade your current point of sale system, investing in EPOS over a traditional cash register is always a great choice.

With competition on the high street so – well – high, EPOS systems allow you to make the most out of each customer that interacts with your business. They do this by giving you the management and analytics tools to help you become more savvy with the products you stock and the offers you advertise. 

The problem is, the EPOS market is saturated with suppliers, all offering a similar product. So how do you know which ones are the headliners, and which ones should remain at the bottom of the pile?

We at Expert Market have carried out research into EPOS suppliers, picking out the best systems for newsagents based on a number of key factors. These factors include features, hardware, price, customer service, and integrations.

The best EPOS systems for newsagents

We’ve discovered that the best EPOS system suppliers for newsagents are Lightspeed Retail, Vend, Square, EPOS Now, and Shopify. 

EPOS SystemBest for
Lightspeed Retail Dedicated features
VendCustomer service
SquareFree software
EPOS NowFixed EPOS system
ShopKeepEcommerce integration

Scroll down to find out more about each supplier.

1. Lightspeed Retail

Best for dedicated retail features

Lightspeed Retail has been designed to empower small retail businesses. Its front of house and back office features will enable you to streamline sales, as well as introduce better stock management. You’ll also be able to use the software to manage employees, analyse data, and even introduce better customer relationships by emailing your customers directly with news on offers and discounts.


  • Easy to use
  • 24/7 customer support
  • In-depth reporting

X Cons:

  • No front facing screen included
  • Doesn’t integrate with time management software


Best for customer service

Anyone a little hesitant about using an EPOS system for the first time will feel comforted by Vend’s customer service credentials. With its customers consistently rating it five stars, you know you’re investing in a great package, not just a great product. Plus, Vend’s system has been built with expansion in mind, meaning you’ll be on your way to owning a chain of newsagents in no time. 


  • Great customer service
  • Compatible with iOS and Windows
  • Compatible with a range of hardware

X Cons:

  • Trouble integrating with ecommerce platforms
  • No integrated payment options

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Best for free software

Yes, you read that right. While most providers will charge you a monthly software fee on top of the cost of the EPOS hardware, Square offers its software to you absolutely free. Is there a catch? Kind of. Square charges one of the highest credit card processing fees in the industry, coming in at 0.05% higher than competitors. That won’t make too much of a difference for lower turnover businesses, but if you start franchising out, the money you save by not paying software fees will no longer compensate for the higher fees.


  • Free software
  • Includes a merchant account
  • Sleek hardware

X Cons:

  • Higher credit card processing fees
  • Fiddly to integrate with an ecommerce site

4.EPOS Now

Best for fixed hardware

While EPOS Now does offer tablet EPOS systems, its fixed solution is a great option for newsagents wanting something a little more robust. Its complete solution includes a touchscreen terminal, cash drawer, receipt printer, and software license, which you can pay for upfront or as an on-going monthly fee. On top of that, EPOS Now is well versed in customer service, ensuring a smooth transition from a manual to an electronic point of sale system. 


  • Robust solution
  • Great customer service
  • Fixed and tablet solutions available

X Cons:

  • Not much in the way of offline functionality
  • Not as retail-specific as other options


Best for ecommerce integration

Why stick with one sales channel when you can have two? ShopKeep easily integrates with its own ecommerce solution, which means you can offer your customers the option to order their shopping online, as well as selling from your bricks-and-mortar store. Many newsagents use tools like ShopKeep to offer a local delivery service, providing an extra level of convenience while ensuring they remain ahead of the competition.


  • Easy integration with ShopKeep ecommerce solution
  • Includes a merchant account
  • Very sleek hardware

X Cons:

  • Analytics is not its strongest feature
  • Fairly expensive compared to other suppliers

Expert verdict

The high street is changing, but these newsagent EPOS systems will help you to keep up. Whether it’s providing you with an easy way to take card payments, or offering you a full analytics kit to scrutinise your sales figures, choosing the best EPOS system for your newsagent’s is all about knowing the goals that you want to achieve – and of course, that all important return on investment. 

When there’s hardware, software, merchant accounts, and installation costs to think of, it’s always best to compare quotes and speak directly with suppliers.

Expert Market’s comparison service makes it really easy for you to do this. Fill in our form with a few details about your newsagent business – our system will match you with the best EPOS suppliers for your needs, who’ll be in touch with quotes tailored to your needs.


What EPOS hardware do I need for my newsagents?

Did You Know?

The components of an EPOS system can be as simple as a tablet, a software program, and a card reader?

If you own a newsagent’s, you’ll need the following EPOS hardware:

  • A tablet
  • A card reader
  • Software
  • A cash drawer
  • A receipt printer
  • Barcode scanner

While adding more hardware to your EPOS system will increase the cost, it’ll ensure that you’re catering to all audiences (including the cash handlers!). In particular, the addition of a barcode scanner will ensure your checkout process is super fast – the main purpose of a newsagent’s is convenience, after all! 

What is the cost of an EPOS system?

You can usually split the cost of an EPOS system into two parts – software and hardware. 

The cost of EPOS software usually depends on how many licenses you need (in other words, how many staff logins you need), and the number of features you require (which is normally worked out on a per tablet basis). The cost of EPOS software can range from free (with Square) to £59 per month (Lightspeed) for up to five users.

Hardware costs differ too, but you can usually expect to put down around £900 to cover the cost of the hardware listed above. 

Read our dedicated POS costs page to find out more

Dan Barraclough

Dan’s a writer for Expert Market, specialising in a range of cool topics. He loves web design and all things UX, but also the hardware stuff like postage metres and photocopiers.

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